COORDINATOR – PERKINS GRANT – GRANT FUNDED
MALCOLM X COLLEGE
The Carl D. Perkins Technical Education Improvement Act of 2006 (Perkins IV) provides federal funding to the City Colleges of Chicago (CCC) to support career and technical education (CTE) programs that provide students with the academic and technical skills necessary to succeed in today’s knowledge- and skills- based economy. Within CCC, CTE programs are defined as College to Career (C2C) programs. The Illinois Community College Board (ICCB) disburses and administers federal Perkins IV funds.
Reporting to a Dean or college administrator at an assigned college, a Coordinator- Perkins Program provides programmatic assistance, budgetary oversight, and technical support to key stakeholders, working towards accomplishing the grant’s funding objectives in compliance with ICCB requirements and in alignment with CCC’s goals and objectives. Performs related duties as required.
ESSENTIAL DUTIES:
- Coordinates work efforts with Deans, faculty, and program administrators to prepare the college’s annual Perkins Plan, including determining objectives and outcomes, identifying program needs, planning expenditures, and establishing timelines for meeting outcomes.
- Serves as the primary contact between college, District Office, and ICCB, advising faculty and staff on Perkins grant guidelines and regulations, allowable use of grant funds, and ensuring programs, activities, and purchases are in compliance with ICCB requirements.
- Works closely with the college’s Business Office to create a budget for personnel, purchasing and other program related expenses using Perkins funds, allocating appropriate level of funds to accounts.
- Monitors accounts and tracks expenditures to ensure funds are spent in compliance with ICCB approved Perkins Plan. Prepares budget modifications and initiates budget transfers as needed to ensure grant objectives and timelines are being met.
- Coordinates meetings with Department Chairs, program administrators, industry partners and other key stakeholders to review progress of stated program goal and objectives against funding requirements
- Prepares quarterly progress reports and assists with programmatic monitoring visits and other reporting requirements.
- Provides technical and operational support in coordinating and executing various grant funded activities including professional development workshops and student events.
- Prepares quarterly reports documenting program activities and fund expenditures, intended outcomes, and success in meeting outcomes, working in collaboration with the Dean, Department Chairs, and college administrators to ensure compliance with grant reporting requirements.
- Monitors and tracks budget expenditures across accounts and objective allocations; initiates budget modifications and prepares paperwork for the transfer of funds allowable under the grant’s guidelines.
- Meets regularly with Department Chairpersons and program administrators to review timelines for initiating the procurement process to purchase approved resources (i.e. goods and services) with grant funds.
- Prepares and monitors the preparation of purchase requisitions to ensure grant funds are properly expended. Researches vendors, requests quotes, and works with Procurement Services to coordinate and expedite the procurement process.
- Manage inventory of equipment and other non-consumable items purchased through grant funds as required by grant guidelines.
- Attends local, state, and national training and meetings as required by the grant.
QUALIFICATIONS:
- A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field. Master’s degree preferred.
- Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
- Strong collaborator who can work within a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment.
- Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).
- Knowledge of Perkins Grant regulations
- Knowledge of ICCB regulations and requirements
- Excellent interpersonal skills
- Excellent verbal and written communications skills
- Strong organizational skills
- Strong analytical and problem-solving skills
- Ability to handle situations with tact and diplomacy.
- Ability to work within a culturally diverse environment
- Ability to work with a high degree of professionalism
- General business office environment ; work is indoors with no exposure to hazardous or unpleasant conditions
- Standard office equipment including personal computers and associated equipment
- Primarily sedentary with intermittent standing, walking, bending and stooping
- Some lifting or carrying objects of light weight may be required
- Ability to travel to a variety of locations on and off campus as needed
- Leadership – Demonstrates willingness to lead, take charge, and offer opinions and direction
- Initiative – Demonstrate willingness to take on responsibilities and job challenges
- Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.
- Technology Savvy – Capable user of technology who understands the role of technology in the institution and who will guide and support its efficient and effective use.
GRANT END DATE – 6/30/2024
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.
MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!
Additional Information