Country Administrator

COOPI Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan, Italy. For more than 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

COOPI in IRAQ

COOPI is active with its humanitarian action in Iraq since 2017.  Currently COOPI is implementing education, protection (CP and GBV) and livelihood and social cohesion programs in Nineve, Kirkuk, Dohuk and Salah Al Din funded by AICS and UNICEF. The Country Administrator will join COOPI team in Erbil office.

 Responsibilities

The Country Administrator is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in country.

 He/she will report functionally to the Regional Administrator and hierarchically to the Head of Mission or directly to the Regional Coordinator.

Main tasks:

• Ensure compliance with financial and other requirements set by the Donors and COOPI internal financial and administrative procedures;
• Monitor cash flows and supervise petty cash handling;
• Ensure proper administration for outstanding debtors and creditors, follow-up overdue and signal potential problems in timely manner;
• Produce monthly cash and bank reconciliation statements;
• Prepare monthly, quarterly and yearly projects’ financial reports;
• Control and assure compliance of program expenditures with program budgets;
• Prepare payment vouchers and verify supporting documents for project and administrative expenditure. Ensure classification of all financial information and documents in accordance with the projects and respective budget lines;
• Ensure appropriate filing system of financial documentation is in place, accurate and updated;
• Provide timely and systematic monitoring of program expenditures as well as timely budget program forecasts;
• Liaise and follow up on financial reporting on partners providing on time feedback and follow up ensuring respect of Donor and COOPI procedure
• Prepare, on a monthly basis, financial reports and/or requests to be sent to COOPI Milan HQs;
• Supervise and manage administrative staff: supervise preparation of contracts for Local personnel staff;
• Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained;
• Build relationship with the banks for a proper financial management;
• Supervise preparation of lease contracts, contracts with suppliers and any other contract issued by the program. Ensure that contractual commitments are accurately tracked;
• Supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process. Ensure budget availability of expenditures and that appropriate authorizations are in place;
• Budget preparation: support the Head of Mission and Project Managers in budget preparation as well as proposals development;
• Procurement: provide technical oversight to the procurement process and ensure proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme;
• Ensure that taxes are timely remitted to relevant authorities;
• Prepare and follow up on annual audited report to be submitted to local authorities

• University degree in Economics, Finance, Accounting, Business Administration or similar subjects

• A minimum of three years of relevant working experience;

• Good knowledge of the main administrative rules and procurement procedures of donors (ECHO, EU, UN, AICS);

• Experience in logistics, procurement and security matters is a strong advantage;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;

• Ability to organize work efficiently and deliver assignments in a timely manner, often with time constraints;
• Strong analytical and practical problem solving skills;

• Management of institutional relations and understanding of the cultural context;
• Strong supervisory skills and demonstrated ability for teamwork and coordination with stakeholders;
• Experience in liaising with governmental/local authorities, and NGOs;

• Budget planning and management

• Demonstrated ability to work in stressful environments and under pressure;
• Fluency in English and Arabic language;
• Previous work experience in Kurdistan region is a plus;
• Knowledge of COOPI’s procedures is a plus;

Interested candidates can send their updated CVs & cover letters to the following email address.

recruitment.iraq@coopi.org

Please make sure to include the following job code.

“CACP0037“within the email’s title, applications without a job code won’t be considered.

All applicants are subject to a satisfactory screening check and 3 professional references including HR of the latest or current employer.

• Your CV must be uploaded in PDF format.
• CV in English language
• Linked CVs will not be considered