Country Logistics Manager – Ukraine

Humanity & Inclusion is an independent and impartial aid organisation working in situations of poverty and exclusion, conflict and disaster. The organisation works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since its creation in 1982, HI has run development programmes in more than 60 countries and responded to numerous emergencies. Today, we have a budget of approximately 255 million euros, with 4794 employees worldwide.

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview. For more information about the organisation: www.hi.org

 

JOB CONTEXT

Since February 2022 HI has re-opened a Country Programme in Ukraine to respond to the humanitarian needs triggered by the full-scale invasion of Ukraine by the Russian Federation. In 2024, HI pillars of interventions are: Health, Protection, Armed Violence Reduction, Basic needs and Humanitarian-to-humanitarian logistics (Atlas Logistique).

Ukraine’s Program is a 2-year old program. One of the current goals is to stabilize the structure and operational strategy while increasing our capacity to implement activities in the country with a priority to the East and South East parts of Ukraine which are the most affected by the conflict.

HI has 3 hubs, one in the East (based in Dnipro with a sub base in Poltava), one in the North-East (based in Kharkiv), one in the South East (based in Mikolaiv) and the coordination is in Kyiv. HI staff is accommodated in guesthouses or in hotel (during business trips), usually near HI offices, restaurants, cafes, shopping centers within walking distance and near a shelter (the shelter is either in the building or easy to reach). Movements between sites can be made by car (HI drivers) or by train, depending of the region and time.

 

YOUR MISSION

Reporting to Country director and in collaboration with HQ services, the Country Logistics Manager ensures the efficient management of logistics resources for the Ukraine Program.

He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she participates actively in the phased reorganization of HI in the field as part of the ROOTS project. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Mission 1: Management

• Embodies HI’s values on a daily basis.
• Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
• Organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.
• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour.

Mission 2: Defines the Logistics section of the StratOp and directs its action plan

• Drives logistics strategy and operations through the active promotion of HI’s institutional policy and directives and the optimisation of its resources.
• Contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives.
• Produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures.
• Contributes to and follows up on incident reports for his or her area of responsibility.
• Produces, compiles and analyses the data in the logistics dashboard for his or her geographical area.
• Represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her fields of activity.

Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

• Ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools.
• Adapts and contextualises these standards to meet local conditions and regulations.
• Supervises internal control in his or her fields of activity.
• Guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity.

Mission 4: Operational implementation of logistics

• Identifies regulatory requirements (donors, transport, customs, etc.).
• Analyses the logistics context of the regional programme (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance).
• Evaluates the capacities of available and mobilisable resources (human and material) on the regional programme.
• Designs a logistics chain adapted to the regional programme (costs, quality, deadlines).
• Contributes to establishing the regional programme’s activity schedule.
• Helps define the material resources necessary for ensuring the feasibility of the regional programme.
• Defines the impact of logistics needs on the regional programme’s budget (logistical support).
• Defines the impact of the regional programme’s requirements on the budget.
• Structures the human resources concerned by logistics.
• Defines the procurement plan and purchasing strategy.
• Plans all the means necessary for the movement of goods during the project period.

Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation

• Facilitates the development of the logistics profession in his or her geographical area.
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice).
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

Mission 6: Emergency Preparedness and Response Responsibilities

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

CHARACTERISTICS OF THE POSITION:

The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open, and life continues as normal. There is a strict curfew, the hours depend on the region. During the winter, most attacks target energy structures, mainly power grids and power plants, resulting in sporadic disruptions of electricity, water, heating and communications.

• You hold a degree in logistic or supply chain, with training in logistics management and development of humanitarian projects/operations, or equivalent.
• You have proven experience in at least 5 years of the following sectors: procurement / supplies, management / rehabilitation of premises, fleet management, and/or information and communication systems, and at least 5 years’ experience in a coordination position.
• With a high capacity for analysis and synthesis, you have proven training and local capacity building experience.
• You are able to project quickly in an emergency context, manage your stress, and work under pressure.
• You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English.

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 12 months International contract starting from November 2024
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals
• Pension scheme
• Medical coverage with 50% of employee contribution
• Repatriation insurance paid by HI
• Salary from 2869€ gross/month upon experience
• Perdiem: 541€ net/month – paid in payroll
• Hardship: 500 € net/month paid with your salary
• Paid leaves: 25 days per year
• R&R: 5 days every 3 months and possible transport/package support
• Position: Unaccompanied
• Housing: Individual taken in charge by HI
• If you are country citizen: local package.