Crisis Modifier Partnership Officer

The International Rescue Committee
(IRC) is a leading humanitarian and development agency, supporting communities
in transition in 40 countries. Simultaneously a global technical leader and
proven implementer, IRC has shaped youth priorities and approaches at the
national level and implemented programs at the community level since its
founding in 1933. IRC has worked in Kenya since 1992, implementing highly
effective programs in youth livelihoods, economic development, women
empowerment, integrated healthcare, and nutrition.

Job Purpose/Objective

The Crisis Modifier Partnership
Officer will provide support to IRC programs implemented through partnerships
in Turkana and Garissa Counties. The position will assist in managing
day-to-day partnership management of local partners in Turkana and Garissa
Counties. They will assist to coordinate and manage the sub-award lifecycle in
accordance with the IRC’s Partnership for Excellence and Equality System
(PEERS), including conducting due diligence, ensuring partners understand
applicable donor regulations, and managing receipt and review of partners’
deliverables. They will also contribute to overall grants and partnership
management efforts and work to ensure adherence donor regulations and
compliance across the sites. The Crisis Modifier Partnerships Officer reports
to the Emergency Response Manager and Partnership Manager and will work closely
with the technical coordinators, monitoring, and evaluation (M&E), and the
finance and operations teams.

Partner Vetting

• Contribute towards identification
  of local partners/organizations, and maintain clear, accessible documentation
  of identified organizations.
• Support in the partner vetting
  process through implementation of PEERs framework including carrying out partner
  capacity review, partner identity and background checks.

Partnership Management

• Contribute towards drafting of
  agreements, populating monitoring visit and reporting schedule and review of
  partner proposals, budgets and workplan documents.
• Support to draft and process
  sub-awards modifications in a timely manner ensuring that they are relevant to
  the project.
• Ensure timely submission of
  partners narrative and financial reports as the per agreed schedule.
• Promote and apply the IRC’s
  Partnership Excellence for Equality and Results system (PEERS). Contribute to
  building a strong understanding of PEERS throughout the project and to ensuring
  that IRC’s partnership principles, skills and approaches are applied the local
  partners.
• Ensure all partner report submissions
  are filed in the Grants Unit’s Box folder system, and maintain hard copy files
  of report submissions, as appropriate.
• Lead on all partnership agreement
  closeout processes.

Support Program Delivery

• Support and co-lead Partnership
  Project Opening, Review and Closing Meetings, together with the relevant team
  members.
• Assist in the close-out of
  partnership agreements, including in relation to financial verification and
  asset confirmation.
• Participate in the review of the
  financial performance of the partner, of the IRC, and of the partnership,
  including successes, challenges and lessons learned.
• Support in the review of draft
  partnership agreement terms relating to advances, reporting and any special
  conditions relating to finance.
• Collaborate with Finance,
  Partnership Unit and partners to ensure completeness, correctness and accuracy
  of financial reports, inventory report, tax report and cash requests.
• Review partner financial reports
  (and narrative reports for consistency) and supporting documents to ensure
  compliance with the partnership agreement, donor regulations and IRC policy and
  provide feedback to the partner as appropriate.
• Coordinate with Finance to ensure
  timely transfer of payments to partners.

Partner Capacity Building

• Provide finance and accounting
  training and mentoring support to Local partners in accordance with partner
  project support plans, with a focus on supporting the partner to strengthen
  financial management systems and capacities that are responsive to the needs of
  the partner.

Sub-grant Tracking & Monitoring

• Maintain a sub-grants tracker for
  all partnership/sub-grant agreements including. basic sub-grant details, funds
  disbursed, and liquidations received.
• Maintain up to date Partnership
  Tracker/Monitoring Schedule
• Contribute sub-grant updates to
  the Field Management monthly internal financial report template and provide
  analysis of all current local Partnerships, as required.
• Monitor local partner budgets and
  actual spending in collaboration with the Emergency Response Manager,
  identifying issues and working proactively and collaboratively with partners to
  resolve them.
• Lead timely and effective finance
  review and reflection (monitoring), identifying appropriate follow-up actions
  and providing completed reports to the Partnership Lead.

Key Result Areas

Strengthen and maintain the integrity of Funds allocated
across the Local sub-awardees, ensuring effective grants, partnership and
financial management for supporting program work, updating and generating
timely partners activities and financial information to the management and
producing Quality reports.

Minimum Qualifications:

1. Bachelor’s degree in relevant
   course.
2. At least two years’ experience
   working in Grants and partnership within the humanitarian sector.
3. Familiar with program design,
   budgeting, grants, and report writing.
4. Demonstrated strong writing skills
   in English (both in terms of content structuring and copy-editing).
5. Demonstrated strong computer
   skills in Microsoft Office (Word, Excel), Outlook,
6. Highly organized and
   detail-oriented.
7. Able and willing to learn and work
   with teams based in Nairobi, Kakuma, Lodwar, and Dadaab.
8. Able and willing to work with
   tight deadlines.
9. Able and willing to work in a
   multicultural context as a respectful team player.

Standards of Professional
Conduct: The IRC and IRC workers must adhere to the values and principles
outlined in IRC Way – Standards for Professional Conduct. These are Integrity,
Service, Accountability and Equity. In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity
Anti-Retaliation and Combating Trafficking in Persons.

Gender Equality: IRC is
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols and
other encouraging benefits and allowances.

Equal Opportunity Employer: IRC
considers all applicants on the basis of merit without regard to race, sex,
color, religion, sexual orientation, age, marital status, veteran status, or
disability. We will ensure that individuals with disabilities are provided
reasonable accommodation to participate in the job application or interview
process, to perform essential job functions, and to receive other benefits and
privileges of employment.

Kenyan nationals are encouraged
to apply. International allowances are not available for this position. Salary
and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes