CSOS CAPACITY BUILDING PROGRAM DEVELOPMENT, OVERSIGHT AND SMALL-SCALE PROJECT COORDINATION

Tasks and Responsibilities of the Consultant

The Consultant will support CEFA in the following tasks, aligned with the objectives of the Kujenga Amani project under the CSOs component:

1. Vetting, selection of project proposals and finalization of grants agreements:

• Participate in the review and vetting of project proposals submitted by Civil Society Organizations (CSOs) and other stakeholders.
• Provide technical guidance and recommendations for selecting high-potential projects that align with Kujenga Amani’s goals.
• Collaborate with CEFA and other partners during the proposal co-creation phase to ensure that the selected projects are feasible, sustainable, and address community needs.
• Prepare project grant agreements for the 5–6 selected CSOs, ensuring that all legal, financial, and administrative requirements are met.
• Coordinate and follow up on the signing of the Grants agreements with selected CSOs, ensuring timely and efficient completion of the process.
• Ensure that all parties understand their roles and responsibilities as outlined in the agreements.

1. Coordination support and MEAL of small-scale project development and implementation:

• Coordinate the development of small-scale projects under the Kujenga Amani project, ensuring alignment with the overall project objectives.
• Provide oversight to ensure projects are implemented in a timely and effective manner.
• Work closely with CEFA staff and project partners to ensure coordination and proper resource allocation.
• Identify key challenges and opportunities during implementation and propose solutions or adjustments to improve outcomes.
• Provide technical support and guidance to sub-grantees in the implementation of their projects.
• Lead the creation and adaptation of Monitoring, Evaluation, Accountability, and Learning (MEAL) tools tailored to the needs of small-scale projects.
• Ensure that the MEAL framework is integrated into all stages of project implementation for effective tracking of progress and impact.
• Oversee the ongoing monitoring of project activities, ensuring compliance with set objectives and timelines.
• Conduct regular analysis of project data and indicators to assess progress toward the achievement of project goals.
• Facilitate regular communication with sub-grantees to monitor project progress and address emerging challenges.

1. Support to the CSOs and CEFA for the preparation of comprehensive project documentation and reports:

• Ensure thorough documentation of all project phases, from inception to evaluation, including key activities, decisions, and lessons learned.
• Prepare regular progress reports, final project evaluations, and any other required documentation for submission to CEFA and other relevant stakeholders.
• Ensure that all reporting from CSOS is comprehensive, accurate, and delivered within agreed timelines to CEFA.