Data Coordinator

Data Coordinator

Quality Team

Damien Center Values

Dignity-Collaboration-Accountability-Equity-Quality-Innovation

Founded in 1987, Damien Center is Indiana’s oldest and largest AIDS service organization (ASO) and serves more than 8000 individuals living with or at risk for HIV through a comprehensive, innovative approach to care and prevention. Our purpose is to be a trusted partner in providing services, education and advocacy for all people living with or at risk for HIV and any person seeking a safe and welcoming home for care. Our services include care coordination, clinical and pharmacy services, mental health, housing, and nutrition.

Position Summary:

The Data Coordinator (DC) works closely with Ryan White funded departments to enter and report data in a correct, efficient, and easily understood method. This position collaborates with all levels of the organization to ensure data monitoring, collection, and reporting is accurate for private and public funders, board members, and the community at large. The DC provides support to the Ryan White Grants Manager for data entry, data quality, and data reporting needs. Additionally, the RWDC assists the Director of Quality Improvement, Data Manager, Quality Team members, and Grant Writer for data management and projects as identified.

Duties and Responsibilities:

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills.

• Assists with agency wide data collection and cleaning.
• Assist with the UWCI reporting.
• Enter data into CAREWare for services funded through Ryan White and EHE grants.
• Assist with validating eligibility applications.
• Maintain a 1:1 match of data between systems such as CAREWare and EMR and the central data hub.
• Ensure client eligibility when entering services and cleaning data for reporting for various funders.
• Update departmental trackers with KPI daily, weekly, monthly, or as needed.
• Assist with the preparation of monthly billing.
• Collect, analyze, and report survey results monthly.
• Create agency-wide data updates for monthly meetings.
• Collect and report monthly outcomes for Ryan White budget forecasting.
• Assist Quality Team with projects as needed.
• Assist with data cleaning to ensure data quality and accuracy.
• Assist Ryan White Manager with the collection of weekly, monthly, quarterly, and annual performance measures.
• Assist with time and effort tracking and reporting.
• Identify and update missing items on the RSR at the annual report time and ongoing and as needed.
• Collaborate with the Damien contracted Grant Writer and Ryan White Grants Manager to supply data and trends as needed for grant applications and reports.
• Collecting minutes and monthly reporting of activities during the Ryan White Client Advisory Board.
• Participate in local, state, and national quality focused committees and projects. This can include attending periodic training courses, community discussions, and meetings as needed.
• Performs special assignments and other work, on an as-needed basis.

Education and/or Experience

Bachelor’s degree preferred. One to three years of data entry or analysis experience preferred with direct experience in healthcare or social services experience preferred. Experience in Electronic Medical records preferred. Experience working in the nonprofit sector (with client facing experience preferred) or medical setting preferred.

*Work or lived experience may substitute for education requirements on a case-by-case basis.

Knowledge, Skills, and Abilities:

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines and with superior product results. Strong calendaring, organizational, and document management skills required. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands:

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation ay be made for individuals with disabilities to perform the essential functions. Remote work is on a case-by-case basis and must be approved by the supervisor.

• Office setting, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Individuals should maintain personal and professional competency and work to create an environment of courtesy, respect, inclusion, and positivity in all interactions both internal and external to the organization.

• FLSA Status: Hourly, Full-time, Non-Exempt
• Leader: Ryan White Grant Manager
• Salary: $21.79 per hour

• Benefits:
• 150 hours of PTO in the first year followed by 195 hours per year moving forward.

• 12 paid holidays
• Medical coverage options include a PPO plan or a HDHP.
• Dental & Vision plans
• Health Saving Account or Flexible Spending Account
• Dependent Care Flexible Spending Account
• Employee Assistance Program
• 403b Retirement Account with 5% matching and 100% vesting after 90 days
• Life Insurance @ 2 times the annual salary
• Voluntary Life Insurance Plan including spouse and child coverage options
• Short- & Long-Term Disability Plans
• Premium Subscription to the CALM APP which assists with anxiety, stress & other mental health challenges
• Professional Development Opportunities
• Tuition Assistance
• Annual performance review that includes an annual performance-based salary increase

Protecting our team members, clients, volunteers, and community partners is an integral part of how we ensure our continued work with the clients we serve. As a condition of employment, Damien Center requires team members to be vaccinated against influenza and receive a tuberculosis skin test (or chest x-ray) annually, and to be vaccinated against COVID-19 (including all boosters), barring an approved religious or medical exemption.

Damien Center is an Equal Opportunity Employer

Damien Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, family status, ethnicity, national origin, age, disability, marital status, amnesty, status as a covered veteran, other legally protected status, or genetic (including family medical history) information.

Damien Center complies with applicable federal laws and with all state and local laws governing non-discrimination in employment in every location in which Damien Center has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please apply at www.damien.org/job-opportunities

This position description does not constitute a contract of employment or guarantee of any terms or conditions of employment. Damien Center employees are employed on an at-will basis. Nothing in this position description restricts Damien Center’s right to assign or reassign duties and responsibilities to this position at any time.