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Database Management Assistant

International Labour Organization

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Job Description

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Description

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The BMZ (through KfW)-funded Employment Intensive Investment Program (EIIP) in Jordan started in 2016 with the objective of providing employment to Syrian refugees and host Jordanian communities. Since then, the project has expanded its focus from employment creation to the construction and maintenance of public infrastructure and the skills development of beneficiaries to improve their employability in the Jordanian labour market, while continuing the local economic benefits of large-scale employment following the principles of decent work.
The programme in its sixth phase under Outcome 2 ‘Improved perspectives for longer term employment and income of Syrian refugees and vulnerable Jordanians’ will implement activities related to skills development (vocational training, work-based learning etc.) and entrepreneurship training.
Under the overall supervision of the Chief Technical Advisor (CTA) EIIP Programme Jordan and in close coordination with the Monitoring and Evaluation Officer in Amman, the incumbent will oversee the tasks completed by the Data Entry Clerk and will perform the following tasks:
Duties:
  • Identify the forms that need to be entered into the Data Collection Software or Access Database, as per the project requirement. Enter the monitoring relevant information into the Online System or the Access Database.
  • Ensure accuracy of entered data and comparing with the existing filing system.
  • Supervise the data entry clerk in the project and combine the reports.
  • Initiate, process, review and follow up on data management actions, including verifying that information and documentation are following applicable standards.
  • Undertake quality control of outgoing documents for accuracy of information and compliance with applicable standards.
  • Support the M&E Officer in creating monthly reports, progress reports and annual reports.
  • Follow up on the monthly wages cycle for the cash for work workers that starts with checking muster payrolls, verifying and uploading on the database.
  • Provide reports on any documents that are not submitted timely or inconsistent to the requirements.
  • Ensure digital databases and archives are protected from security breaches and data losses.
  • Responsible for good maintenance of project files and records related to the workers, muster payrolls, contracts, worker registration sheets.
  • Support planning process, monitoring, and assessments by providing quality assurance to the monitoring methodologies, data collection and analysis.
  • Support the coordination and execution of missions, evaluations, and research.
  • Responsible for the safety of the record’s hard copies and soft copies.
  • Support the mapping process and supervise the mapping consultant.
  • Perform any other duties assigned by the supervisor.
Required qualifications:
Education:
  • Completion of secondary education or higher in relevant field.
  • Training in a database management, analysis, GIS, and related software and Reporting.
Experience:
  • Minimum of five years of progressively responsible for data entry, analysis, management, and administration work. Quality Report writing skills is mandatory including supervising staff and providing various senior level support services. Experience of working with an enterprise resource planning (ERP) system.
Languages:
  • Excellent knowledge of English and Arabic

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