Deputy Coordinator for Judicial Affairs

The University of Virginia Division of Student Affairs invites applications for an exciting opportunity within the Division – Deputy Coordinator for Judicial Affairs. The University’s mission to develop engaged citizen-leaders is the foundation of the Division of Student Affairs work, which is guided by six core values – academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. The Division consists of over 200 employees within five units – the Office of the Vice President and Chief Student Affairs Officer, the Office of the Dean of Students, Student Health and Wellness, the University Career Center, and the Office of African American Affairs – all working together, for and alongside students, to create the distinctive student experience for which UVA is known.

The Deputy Coordinator will provide daily operational support for the Judicial Affairs area, including the student-run Honor and Judiciary Committees. As two of the most storied and active institutions of student self-governance at the University, the Honor and Judiciary Committees have delegated authority from the Board of Visitors to investigate and adjudicate allegations of student misconduct within their respective jurisdictions. The Deputy Coordinator will assist the Judicial Affairs Team in supporting these Committees, including securing resources for Committee members, scheduling and facility needs, review of financial reimbursements and budget questions, record retention oversight, and general logistical support. The Deputy Coordinator will also support the case management systems for the Committees, including data tracking and analysis involving case metrics/trends, student surveys, peer benchmarking studies, and other initiatives. 

The Deputy Coordinator will receive disciplinary referrals, meet with students, and file charges in appropriate cases. The position will also follow-up with referred students post-sanctioning.

The Deputy Coordinator will serve as a hazing case investigator, providing written reports of investigation findings and facilitating referral of the case to the University Judiciary Committee in appropriate circumstances. The position will also manage logistics around hazing termination appeals.

The Deputy Coordinator will manage all logistics for Contributory Health Impairment cases and appeals, including outreach to panel members, collection of materials, correspondence with relevant parties, and scheduling meetings and hearings.

The position will coordinate all Judicial Affairs operational logistics and technology functions including record retention schedules, case management systems, supplies, scheduling, space (trial room), and parking (for case parties).

The position will also oversee Judicial Affairs project management including benchmarking, websites, document management, and reception/stakeholder engagement.

In addition to work with Judicial Affairs, the Deputy Coordinator will assist with critical incident planning, management, and response for the Student Affairs Division. Examples include serving as an on-site University official for student protests/demonstrations, and supporting Divisional planning, response, and deployment for University crises or emergencies involving active threat incidents, weather emergencies, public health emergencies, and other institutional level issues.

Job Duties: 80% – Judicial Affairs Operations and Case Management

• Receive disciplinary referrals, meet with students, and file UJC charges if/as appropriate.
• Conduct follow-up with referred students as appropriate.
• Serve as hazing investigator including submission of written reports and referral for disciplinary action (UJC or termination of operating agreement) in appropriate cases. Sit as Vice Chair of the Hazing Evaluation Panel.
• Advise parties and collect materials for hazing termination appeals.
• Manage logistics for CHI cases/appeals.
• Coordinate Judicial Affairs operational logistics and technology functions including record retention schedules, case management systems, supplies, scheduling, space (trial room), financial transactions, and parking (for case parties).
• Judicial Affairs project management including benchmarking, websites, document management, and reception/stakeholder engagement.

15% – Critical Incident Management

• Serve as on-site University official for student protests/demonstration.
• Support Divisional planning, response, and deployment for University crises or emergencies including protests/disruptions, active threat incidents, weather emergencies, public health emergencies, and other institutional level issues.

5% • Other duties as assigned.

MINIMUM REQUIREMENTS
Education: Master’s degree.
Experience: At least three years of experience. Additional experience can substitute for this Masters requirement.
 

The salary for this position is $65,000. This is a full-time, twelve-month University Managerial and Professional Staff position with full benefits . Employee Benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Retirement plan
• Tuition and professional development benefits after six months
• Employee wellness program featuring activities to earn up to $500/year.

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer visit: http://www.virginia.edu .

TO APPLY

Please apply through Workday , search for R0054365 and complete an application online. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ The deadline for applications is November 11, 2023. Requested application materials include a letter of interest or cover letter and resume or curriculum vitae. All applications, nominations, and inquiries will remain confidential. Please note that multiple documents can be uploaded in the “Resume” box. Applications that do not contain all required documents will not receive full consideration. The selected candidate will pass a background check.

References will be completed via UVA’s standardized process SkillSurvey. A minimum of three references is required. For questions regarding the position or application process, please contact Michele Jarman .

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.