Deputy Director, Finance (Asylum Reception and Case Management)

IRC and Project Overview: 

Beginning in January 2024, the IRC will provide transitional case management services to asylum seekers in New York City under a contract with New York City’s Health & Hospitals (H&H). In 2022, in response to an increase in asylum seekers arriving in New York after having recently arrived via the southern US border, H&H launched several Humanitarian Emergency Response and Relief Centers (HERRCs) to provide humanitarian reception and supportive services to asylum seekers while they stabilize and organize plans to reach their final destination. 

The IRC’s Resettlement, Asylum and Integration (RAI) program team believes that coordinated, client-centered humanitarian reception can serve as a gateway to a safe and dignified asylum system in the US. With this new program, IRC staff will work with families in HERRC facilities to identify strategies to remove barriers to stability, facilitate safe connections to US ties and communities, and provide basic information on the immigration process to ensure they understand their rights and have access to available legal services in the community, provide referrals to legal and social services in final destinations, and provide more intensive case management for families and individuals with heightened needs. We will leverage our strong infrastructure and technical and emergency expertise to ramp up transitional case management capacity while coordinating closely with agencies providing legal and social services to asylum seekers in New York City (the City). 

The IRC will also implement an innovative model to support asylum seekers interested in relocating by leveraging its proven and award-winning virtual case management model and infrastructure. Through this model, trained case managers will provide virtual navigation of resources and information for asylum seekers interested and willing to relocate outside of the City. These virtual services will include cash assistance, guidance on navigating the new community of resettlement, and ongoing virtual case management, including referrals to legal service providers and community-based organizations for up to five months post-resettlement. This virtual case management model endeavors to empower asylum-seekers who wish to resettle outside of the City but lack the resources, information, and support network needed to make the move.

Job Overview:

The Deputy Director, Finance, will be responsible for all aspects of strategic and operational finance for the project, acting as the principal finance partner to the Project Director and the project management team, while conforming to IRC’s financial control environment. The Deputy Director reports to the HERRC’s Project Director, leads the project finance team, and works closely with RAI and Global Finance leaders and their teams for finance policy and process guidance.  While the Deputy Director is a member of the HERRC’s project management structure, they and the project finance team will also be part of the extended RAI HQ Finance team for functional alignment on training, development, and organizational updates. 

Major Responsibilities:  

Strategic Finance Partnering

• Provides financial information, strategic analysis, and decision support to the Project Director.
• Leads in developing and maintaining the project’s financial risk matrix and partners with project leaders on a total project risk matrix and management. 
• Manages contractual obligations with H&H, including timely invoice submission.
• Represents the project on internal communities of practice focused on contracts management. 

Financial Control & Reporting

• Ensures that all project practices comply with IRC policies and procedures and donor requirements.
• Partners with Global Finance in the update and development of contracts-related policies and standard operating procedures. Establishes project-specific procedures to supplement global policies as needed.
• Closely supervises project financial activities, ensuring regular internal control reviews of project operations and establishing routine financial reviews with the Senior Management team and Project Director.
• Supervises the protection of the project assets (cash, inventory, fixed assets) by enforcing internal control policies and procedures.
• Supervises the collection of contractual and other receivables.
• Identifies reporting requirements and develops reporting formats to manage project operations and expenditures.
• Leads the preparation and approval of donor financial reports and ensures the review of such reports by the Project Director prior to submission.
• Facilitates internal and external audits related to the project.

Budgeting & Forecasting

• Maintains accurate forecasts of cash requirements for meeting future spending on a current basis, including commitments that obligate IRC to future spending.
• Leads the preparation and revision of the project contract proposal budgets and amendments; supports project managers with guidance on costing and creating budgets for submission.
• Participates in the review of actual expenditures, and corresponding decision making and corrective actions, with the Project Director and project managers.

Compliance & Financial Risk Management

• Develops and maintains the project’s financial risk matrix.
• Analyzes and quantifies the severity of identified risks with project leaders and develops and implements effective strategies to manage these risks.

Team Leadership & Training

• Manages the successful onboarding of project finance staff, leveraging existing resources, and in partnership with finance leaders from both RAI and Global Finance.
• Facilitates finance training and technical support to non-finance project staff, in partnership with Finance learning leads from both RAI and Global Finance.
• Effectively manages and motivates their team with regular one on one meetings, ongoing feedback and communication and regular career planning and professional development. 

Job Requirements:

Work Experience & Education

• Bachelor’s degree in accounting or finance – Master’s Degree, CPA, or CA a plus.
• Proven knowledge of US government contracts and New York state and New York City contract regulations.
• Minimum 8 years of programmatic finance and accounting experience, preferably in a contract-driven, not-for-profit, social services environment.
• Previous work experience with a major general ledger software package; experience with MS D365 preferred.
• Experience leading the delivery of positive outcomes through teams. 

Demonstrated Skills & Competencies

• Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with colleagues in a diverse multi-cultural environment.
• Solid organizational skills: being flexible and working well under pressure in a fast-paced team environment.
• Flexible work attitude: the ability to work productively in a team environment and independently.
• Advanced computer skills: Advanced knowledge of Microsoft Excel and all MS Office applications; experience with PowerBi and ERP systems.
• Experience in conducting training and onboarding sessions with diverse teams.
• Ability and willingness to travel within New York City to HERRCS sites, as needed. 
• Ability to carry out responsibilities independently with minimal technical support.

Language Skills

• Proficiency in written and spoken English. 
• Bilingual ability a plus, ideally in Spanish, French, Portuguese, Pulaar, Mandarin, Russian, Arabic, Turkish, Dari, or Georgian. 

Working Environment

• Hybrid in IRC’s New York HQ office or remote with regular on-site presence at the HERRCs.  If remote, applicants must be based in the New York City metropolitan area and have a home or alternate workspace they can effectively complete their work from during regularly scheduled hours.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period. 
 

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