Deputy Director, Museum Services and Business
Operations
The Deputy Director, Museum Services and Business Operations
ensures appropriate oversight of all Sarasota Art Museum
operations, including budgeting and financial controls. This
position reports directly to the Executive Director and is a key
member of the Museum’s Senior Leadership team within Ringling
College of Art and Design. The incumbent manages operations and
works collaboratively with other Museum leadership and staff
members to develop and implement strategic plans and ensure the
smooth running of the organization which includes a robust
education arm comprised of the Osher Lifelong Learning Institute of
Ringling College (OLLI) and studio and digital art programs.
Under the guidance of the Executive Director, this position has
authority over operations of the Sarasota Art Museum including
budget management, contract vendor oversight, revenue generating
programs, museum-wide policy setting, day to day operations, and
long-range strategic financial planning for the
organization.
DUTIES AND RESPONSIBILITIES:
- Accounting – Provides oversight of aspects of SAM’s
fiscal operations including management of the annual budget,
accuracy of financial accounting, financial analysis, preparation
of financial forecasts, and the prudent and responsible allocation
of resources. Act as a liaison to College administration regarding
finances and contracted relationships. - Revenue Generation – Supports the Executive Director in
modeling expectations for earned revenue generation and uses data
to develop forecast models and project annual attendance and
revenue targets. Strategize across departments with the Executive
Director and key staff to implement organizational and program
innovation in service of current operations and strategic new
directions. - Administration/Operations Management – Provide
leadership and oversight for the day-to-day functioning of the
Museum’s visitor services, membership, events, and retail
operations, ensuring effective management of these key areas;
manage service contracts related to special events and food
service. Lead a continual evaluation of the Museum’s policies and
procedures. When necessary, establish new policies, procedures, and
best practices to address deficiencies and improve operations, with
input of colleagues as appropriate.
- Supervision – Responsible for managing direct reports
and aligned staff including assignment of work, evaluating
performance, coaching & mentoring, counseling, and discipline
as necessary.
- General administration – Responsible for steadily
improving operational efficiencies through appropriate business
processes, space planning and use, museum security, and the
development/enhancement of revenue streams (i.e., admissions,
retail, functions); ensures financial/administrative compliance
with Ringling College policies and procedures and responsible
stewardship of gifts and sponsored awards; leads or participates in
a variety of museum projects. - Collaboration – Work in concert with Ringling College
departments to ensure effective coordination and implementation of
shared services that support Museum Campus operations including
Human Resources, Institutional Technology, Facilities, Public
Safety, Business Affairs. - Data and Performance Measures – Manage data collection
for financial and visitor information in order to assess
organization performance and inform decisions. - Advancement – Support the Executive Director and
Advancement Team on fundraising for exhibitions, projects, fund
development, grant funding opportunities, and donor
cultivation. - Other responsibilities and duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong planning and budgeting skills.
- Working knowledge of non-profit accounting and finance,
operations, facilities, earned revenue divisions, and non-profit
policy compliance systems. - Excellent interpersonal skills with ability to successfully
interact and collaborate with varied constituencies. - Ability to interact respectfully, collegially, and
professionally with all employees and volunteers at all levels of
responsibility. - Strong work ethic.
- Ability to maintain strict confidentiality.
- Excellent verbal and written communications skills including
presentations to stake holders. - Excellent project management and organizational skills
including follow-through. - Ability to develop business and operational processes using
industry best practices.
- Strong computer skills including familiarity with databases and
Microsoft Office applications such as Word and Excel.
EDUCATION AND EXPERIENCE:
Minimum:
- Bachelor’s Degree in Business Administration, Finance, Cultural
Administration, or museum-related field, and at least 5 years of
managerial experience, or an equivalent combination of education
and experience. - Experience in financial reporting and presentation,
administration and preparation of grants and proposals, as well as
contract negotiation. - Significant team-building and supervisory experience in
non-profit environment, preferably working within dynamic cultural
organizations.
Preferred Qualifications:
- MBA or advanced finance-related degree.
- Proven strength in institutional strategy, planning, and
project management.
Open until filled. Apply on-line
https://ringling.wd1.myworkdayjobs.com/RinglingExternalCareers/job/Sarasota-Art-Museum-at-Ringling-College/Deputy-Director–Museum-Services-and-Business-Operations_JR-110202
Ringling College of Art and Design is an Equal Opportunity
Employer.