Development and Administrative Assistant, Ohio

Position description

Facing History & Ourselves is a global education non-profit organization that challenges teachers and students to use lessons of history to stand up to racism, antisemitism, and other forms of bigotry and hate.

We are seeking an energetic and detail-oriented Development & Administrative Assistant, who will help to support fundraising strategies in the Ohio region that will significantly expand the revenue base of the organization. The Assistant provides effective administrative and operational infrastructure support for the Ohio development team, including the Executive Director, Director of Development, and Associate Director of Development (part-time).

The Assistant will work closely with the development team to provide logistical and communications support for fundraising, advisory board, regional growth & engagement, and general support for the Executive Director. This position is responsible for coordination and execution of operational and administrative tasks, and will be responsible for data integrity in Salesforce, including data entry and maintenance. This individual will act as a key member of the development team, preparing for weekly meetings, generating financial and pipeline reports, and generally keeping the team communication strong and consistent.

Who You Are: You are accountable, enthusiastic, and detail-oriented. You are motivated by a collaborative, hands-on environment and feel passionate about supporting the fundraising efforts of the broader Ohio team. You are a self-starter with strong multi-tasking skills and are able to manage multiple priorities and projects simultaneously. You are a caring individual and a lifelong learner who is engaged with the themes and mission of Facing History.

Who We Are: We are an experienced and professional Development team who care deeply about the mission and work of our organization. We value the relationships with our board members and supporters who help make our work possible. We are highly collaborative within our fundraising team, the Ohio program team, and across all Facing History geographies. We depend on clear communication, commitment to each other as a team, and positive energy.

Regional Development Efforts

• Support the Executive Director (ED) with scheduling, researching, and preparing for meetings
• Support the ED, development team, and volunteer leadership with logistical and communications support for donor meetings, advisory board meetings, and regional growth & engagement lead cultivation
• Provide data entry and other administrative support in Salesforce; ensure Salesforce records are up to date and accurate. Run, maintain and distribute reports for the team or upon request
• Participate in the cultivation and stewardship of grassroots donors through regional communications and national appeals
• Manage regional development tracking in Salesforce to ensure gifts and pledges are tracked accurately and acknowledgment letters and thank you calls are made in a timely manner
• Assist in sending out donor acknowledgment letters and other development mailings
• Manage digital files per office protocol
• Check office mailbox weekly and process any checks that come in, communicating receipt of mail to any applicable members of the team
• Other office support as needed

Events

• Support regional development team and organizational special events team to ensure successful planning and execution of fundraising, cultivation, and stewardship events and all related activities. Responsibilities include: supporting the invitation process and post-event thank you coordination, tracking registrations and gifts, running and circulating reports, physical event set up, guest greeting, and vendor management
• Help track necessary follow up by staff, event leadership, and Ohio advisory board members
• Assist with volunteer recruitment, training and,management for fundraising events
• Ensure that all event information is accurately updated and tracked on the organizational calendar, the events database, and in Salesforce
• Assist in weekly fundraising and registration progress reports to hosts and necessary staff

Advisory Board

• Provide support to the development team for the advisory board and its subcommittees. Responsibilities include: organizing logistics for advisory board meetings, providing technical support, tracking attendance and taking detailed notes, updating Salesforce as needed and completing other tasks as requested
• Maintain current contact lists for advisory board members & share gift updates with board members regularly throughout the year
• Manage board roster and board email groups to ensure accuracy of board member contact information

Qualifications

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!

• Work or internship experience in administrative style support/non-profit/event settings preferred
• Exceptional organizational skills with strong attention to detail are a must
• Creative energy, self-starting, and the ability to organize and manage multiple assignments in a busy non-profit setting
• Interest in, and ability to articulate, the mission of Facing History and Ourselves
• Familiarity and comfort with database management; Salesforce knowledge preferred
• Strong written and oral communication skills
• Excellent computer skills, including experience with Google suite and Microsoft Office suite; experience with Zoom preferred
• Ability to work individually and as a member of a team; flexibility; comfort and ability to work in remote environment
• Occasional mornings and evenings will be required for team or event support
• Familiarity with education/non-profit settings preferred
• Leads by example and models behaviors that are consistent with the company’s values

Benefits Summary: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical with a health reimbursement account, dental, vision, life & AD&D, long-term & short-term disability insurance, 403(B) retirement plan with a discretionary organizational contribution, generous paid time off, an employee assistance program, travel assistance plan, pre-tax commuter spending accounts, flexible spending accounts, voluntary Colonial Life group plans, robust wellness programs through aHealthyMe, weekly virtual yoga and meditation, WellCents 403(B) advisement, and a friendly work environment.

Facing History values a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.

Facing History’s Commitment to Diversity, Equity and Inclusion. At Facing History, we honor and value the uniqueness of each and every human being. Our strength as an organization that provides and distributes educational content and pedagogy to teachers across the globe is directly tied to our diversity of staff, leadership, educators, students, scholars, and volunteers. Our commitment is to treat individuals with dignity and to build and maintain a community of full participation, inclusive of the voices, needs, and contributions of all. As an organization, we are deeply aware of the legacies of injustices that persist in society and in the workplace, and we value and promote diversity, equity, and inclusion in their association with excellence.

Hybrid Work Model: Facing History & Ourselves operates in a hybrid work model, allowing staff flexibility in both schedules and work locations. This particular position is attached to the Ohio office and requires in-person, in-office work as needed, but will otherwise work from home, though you may access an office work space whenever needed. Some travel is required.

*In the interest of transparency, fairness, and equity Facing History is now listing public facing salary bands. These bands are benchmarked to external market factors and our own internal pay structure. New hires, in most cases, can expect an offer between the minimum and midpoint of the band, commensurate with the position and relevant experience.

Application instructions

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