Development Assistant

The Development Assistant is a member of the Society’s Development, Membership and Outreach Team, reports directly to the Assistant Director and supports the work of the Assistant Director and Executive Director in the day-to-day operations of the Society from our headquarters on Sandy Hook. 

This position is part-time, and hours are flexible with some evening and weekends required. This is an excellent opportunity to work with a well-established organization that promotes coastal conservation through education, restoration, and advocacy. 

Key Responsibilities & Duties

• Is the “face” of the Society as the first point of contact: greeting visitors, answering phone calls, monitoring the info@littoralsociety.org inbox, taking messages and directing inquiries to the proper team/person all while providing excellent customer service.
• Open, sort and distribute mail.
• Manage membership mailings, correspondence and processing by keeping track of transactions as they come in and monitor the website for fish tagging requests.
  • Input memberships, fish tagging purchases, donations, memorials, annual appeal and all other donations received by check and online donations into the database.
  • Create daily check deposit report from all checks received and reconcile checks received with donor’s names, dollar amounts, etc. and provide spreadsheet and checks to the financial manager so that deposits can be made timely.
  • For documentation purposes, maintain all deposited checks for the organization.
  • Create and mail thank you letters to donors listed in the donor database.
  • Maintain donor database.
• Maintain staff contact records, track paid time off, maintain other digital and hard copy filing systems.
• Order supplies and contribute to any tasks that may arise to help the operations of Sandy Hook HQ.
• Assist with financial tasks.
• Other duties as assigned.

Required Competencies

• Experience with donor databases is required.
• Proven ability to use Outlook Scheduling Assistant to easily schedule meetings.
• Familiarity with Zoom.
• Ability to take direction from a supervisor who may be working remotely.
• 1-2 years of experience in nonprofit fundraising or related field.
• Computer knowledge – familiarity with MS Office suite is required.
• Demonstrated ability in successful multi-tasking and coordination.
• Strong organizational skills, strong attention to detail, and excellent written/verbal communication skills.
• Must be self-motivated.
• Must possess a valid driver’s license and up-to-date car insurance.

The Littoral Society pays $20.30/hour at an estimated 16-24 hours per week and seeks someone who can begin work as soon as possible. Must be located within reasonable distance of Highlands, NJ. 
 
All qualified persons are encouraged to apply and will be considered without regard to race, national origin, gender, gender identity or expression, sexual orientation, disability, age, or religion.