The Development Assistant operates as a key support member of the
College of Engineering and Applied Science team and is an essential
part of the Office of Advancement at the University of Colorado
Boulder! Under the guidance of the Deputy Assistant Dean for
Advancement, this position provides administrative support for a
high-performing and collaborative advancement team.
This position will work on a broad array of administrative duties
that are variable and complex in nature and is tasked with
exercising a high level of discretion and confidentiality,
especially as it relates to assigned responsibilities with donors,
faculty, staff and other constituents. This role applies skills and
knowledge in multiple administrative functions, but many
responsibilities reflect a distinct Advancement component.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities. Who We Are CU Boulder Advancement is
committed to a culture of joy, motivated by collaboration,
passionate about excellence and driven by impact. These four values
define our culture and drive our engagement and fundraising
success.
At CU Boulder Advancement, we allocate time and resources to
diversity, equity, and inclusion (DEI). Our efforts contribute
directly to our division’s core values and to advancing CU
Boulder’s mission through impactful fundraising and engagement
results. As a team and as individuals, we commit to learning about
and challenging systems, policies, and practices that enable
oppressive ideologies to recur in our community. (Oppressive
ideologies include racism, sexism, ableism, heterosexism, and other
“isms” that cause harm. This list is not exhaustive and may evolve
in our pursuit of collective liberation.) Embracing our
responsibility to lead and model helps promote the culture we
desire while supporting our internal and external constituents.
Accountability for our commitment to DEI is established through
specific individual and team goals that evaluate our progress and
growth. What Your Key Responsibilities Will Be
Administrative Support - Strategize and execute travel arrangements (which may include
detailed itineraries reflecting appointments with donors) for the
frontline fundraising team. - Uses data from donor database to create requested reports,
spreadsheets, and donor correspondence. - Initiate, schedule and coordinate internal and external
meetings for the College of Engineering and Applied Science
advancement team. - Prepare and distribute various administrative materials
including financial and administrative reports and personal letters
of invitation, thanks, explanation, information, and
cultivation. - Monitor and record donations and event payments.
- Process donor checks and gifts.
- Process and route documentation for fund agreements and gift
fund setups. - Provide event support and preparation as necessary.
- Proactively engage with the division’s Administrative Team
(A-Team) and attend scheduled meetings. - Assistance with special projects.
Donor Cultivation and Stewardship Support
- Conduct preliminary research on prospective donors and assist
in identifying, cultivating, soliciting, and stewarding donors
through research of available databases. - Update donor database with notes, strategic plans, contact
reports, and tasks to ensure the most current and relevant
information is available. Share information with other team
members. - Receives and responds to donor/constituent
inquiries. - Prepare comprehensive briefing reports to be used for
cultivation and solicitation meetings.
Office Management
- Answer and direct phone calls; screen phone messages and
distribute/follow-up as necessary. - Receive, process and distribute unit mail/inter-office
correspondence. - Prepare and submit expense reports; prepare purchase
requisitions for various office needs; maintain office supply
inventory. - Serve as a liaison between the College of Engineering and
Applied Science advancement team and various internal and external
constituents. Research and gather information on various topics as
necessary and expedite the flow of information to staff. - Resolve IT/software related issues for the team.
What You Should Know
- This role will occasionally be required to work
evenings/weekends. - This position has the ability to work a hybrid schedule with
some days on campus and some days remote.
What We Can Offer The salary range for this position is
$53,000-58,000 annually. Relocation assistance may be available
within department guidelines.
The University of Colorado offers excellent benefits, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder. What We
Require
- Combination of education and experience equivalent to a
bachelor’s degree. - 1+ years of direct work experience.
- Experience using Microsoft Office products, donor tracking
software (Salesforce/BSR Advance), Zoom, Teams, LinkedIn, DocuSign,
m-fin, Marketplace, Concur, WorkFront.
- Experience using Microsoft Office products, donor tracking
software (Salesforce/BSR Advance), Zoom, Teams, LinkedIn, DocuSign,
m-fin, Marketplace, Concur, WorkFront.
- Teams, LinkedIn, DocuSign, m-fin, Marketplace, Concur,
WorkFront.
Special Instructions Please apply by April 14,
2024 for consideration.
Note: Application materials will not be accepted via email.
For consideration, please apply through CU Boulder Jobs.