Development Coordinator (112717)

Development and Alumni Relations (DAR) supports Johns Hopkins’
focus on research, teaching and patient care, and its role as a
national and global leader in higher education. We create and
foster enduring relationships that result in advocacy and
philanthropic support for Johns Hopkins University & Medicine;
strengthening the institution through partnerships with donors,
alumni, volunteer leaders, faculty, students, staff, and
patients.

 
Johns Hopkins University supports a flexible work
model which includes four different work modalities. This role has
a hybrid work arrangement with an onsite presence of 2-3 days per
week. The manager will confirm the team’s core onsite days where
the majority/all team members will work in the office. Employees
who travel on university business can count those days towards
their onsite days.
 

The Krieger School of Arts and Sciences (KSAS) seeks a
Development Coordinator to join our team in achieving our
fundraising objectives. The Development Coordinator is an integral
member of the School’s External Affairs team in our effort to
secure philanthropic support for the Krieger School to pursue its
mission of education, research, and discovery. Our team is
dedicated to connecting the passions of our donors to the needs of
the school to realize our mission.

The Development Coordinator provides high-level development and
administrative support to 1 – Senior Associate Director of
Development and 2 – Associate Directors of Development in the
Office of External Affairs at the Krieger School of Arts and
Sciences. This position plays a key role in the production of
development reports, drafting donor bios and briefings, and
portfolio management as well as calendar and travel management.

SPECIFIC DUTIES AND RESPONSIBILITIES

Portfolio Management/Reporting:

• Enter proposals and solicitations and ensure they are connected
  to the workplan within the CRM (JHAS). When reviewing the weekly
  gift log, ensure gifts are linked to the respective proposal and
  update proposal as needed.
• Maintain a knowledge of the Senior Associate Director of
  Development and the Associate Director of Developments planned
  solicitations in order to help prepare necessary reports and update
  proposals in JHAS.
• Enter contact reports and link to workplan and/or proposal to
  ensure gift officers fundraising efforts are accurately reflected
  in JHAS.
• Preparing monthly portfolio reports for the Senior Associate
  Director of Development and the Associate Director of Developments
  to review most recent contact reports as well as compare the
  information to what is included on the monthly President’s
  memo.
• Tracking the giving for the Physics & Astronomy Board and
  the Humanities Council members as well as updating their
  constituent records with current address and employment information
  in JHAS.
• Identify and utilize the appropriate template reports created
  in JHAS based on gift officers requests and work with the Senior
  Development Coordinator, the Assistant Director of Prospect
  Management and Data Analytics or Advancement Services
  representatives for more complicated requests.
• Submitting donor research reports from Advancement Services as
  needed.

Calendaring/Travel Arrangements:

• Maintain conflict-free electronic calendar for both the Senior
  Associate Director of Development and the Associate Director of
  Developments which may include arranging complicated meetings with
  deans, department chairs, faculty, staff, donors and prospects.
  This may include reserving rooms, ordering catering, and requesting
  audio/visual equipment.
• Proactively manage tasks, prospects, and priorities for the
  Senior Associate Director of Development and the Associate Director
  of Developments to properly prepare for upcoming meetings, visits,
  and events, including making travel arrangements and providing
  background information on donors/prospects using information
  generated from JHAS and independent research.
• Collaborate with the Senior Associate Director of Development
  and the Associate Director of Developments to prepare briefings for
  donor visits and gift-officer driven events using resources such as
  JHAS and internet-based research.
• Track and submit travel receipts associated with the
  Executive/Corporate Cards to be submitted in Concur and process
  personal reimbursements for JHU business expenses.

Correspondence:

• Draft letters and memoranda, prepare final edits, and mail or
  distribute to appropriate individuals, both internally and
  externally.
• Perform mail merge projects from standard letters and
  correspondence.

Other:

• Assist with the Physics & Astronomy Board and the
  Humanities Council meeting prep as needed throughout the year
• Function as a part of the administrative team as needed for
  larger group projects and assignments.
• Other duties as assigned
• On an infrequent basis, the candidate may be asked to work on
  nights and/or weekends to support office events and other
  time-sensitive initiatives.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related administrative experience.
• Additional education may substitute for required experience, to
  the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s degree preferred.
• CRM knowledge, preferably Salesforce.
• Microsoft Office and moderate to strong Word and Excel
  proficiency.
• Candidate must be proactive and effective when working
  independently and as part of a team.
• Must be capable of maintaining a high degree of professionalism
  and confidentiality at all times.
• Must adapt and be able to work in a complex, multi-divisional
  organization and a dynamic, fast-paced environment.
• Must possess strong organizational skills, be detail-oriented,
  and be able to take part in more than one project
  simultaneously.
• Strong interpersonal and written communication skills required.
  Candidate must be able to create original correspondence, such as
  letters, memos, reports, and briefings.
• Must be able to communicate effectively at all levels of the
  organization and with external contacts such as donors and
  alumni.
• Strong problem-solving and multi-tasking skills are
  required
• Must be service-oriented, discrete and behave ethically at all
  times.
• Must live within commuting distance to the Baltimore campus and
  able to work on-campus 2+ days per week and remotely the balance of
  the time.
• The successful candidate(s) for this position will be subject
  to a pre-employment background check.

All applicants are expected to uphold the university’s core
values which includes diversity and inclusion. All staff treat
people with dignity and respect by being fair and consistent. We
demonstrate an open-minded approach to understanding people
regardless of their race, gender, age, national origin, religion,
ethnicity, disability status or other characteristics. We show
respect for the beliefs and traditions of others; encourage and
promote practices that support cultural diversity; and discourage
behaviors or practices that may be perceived as unfair, biased, or
critical toward people with certain backgrounds.

Classified Title: Development Coordinator 
Job Posting Title (Working Title): Development
Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Minimum: $18.00 – Maximum: $33.50 (targeted
salary: $48,000; commensurate with exeprerience) 
Employee group: Full Time 
Schedule: Monday-Friday 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: 10001349-Development 
Personnel area: School of Arts & Sciences 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees’
health, life, career and retirement. More information can be found
here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms
of equivalency are permitted for this position. If permitted,
equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.

**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate’s conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
function.

The Johns Hopkins University values diversity, equity and
inclusion and advances these through our key strategic framework,
the JHU Roadmap on Diversity and Inclusion.

Accommodation Information

If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
Talent Acquisition Office at [email protected]. For
TTY users, call via Maryland Relay or dial 711. For more
information about workplace accommodations or accessibility at
Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as
applicable. The COVID-19 vaccine does not apply to positions
located in the State of Florida. Exceptions to the COVID and flu
vaccine requirements may be provided to individuals for religious
beliefs or medical reasons. Requests for an exception must be
submitted to the JHU vaccination registry. For additional
information, applicants for SOM positions should
visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and
all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending
on campus. Your recruiter will advise
accordingly.

The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.

Note: Job Postings are updated daily and remain online until
filled.