Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.
UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management. The Programme also pursues linkages with other projects and programmes addressing issues such as disaster risk reduction, poverty eradication and inequalities under the framework of Sustainable Development Goals.
The UNSDCF and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the next five-years are encapsulated under four outcome areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.
Within the Indonesia Country Office (CO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support. The team further provides demand-driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.
Within the Country Office (CO), the Programme team has a responsibility of developing, providing oversight, and ensuring adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the CPD and UNSDCF. Programme staff provide high level advice on programming, technical issues covered under the CPD, advocate for UNDP Corporate messages and engage partners including governments, private sector, development partners, civil society organizations, UNDP corporate bodies including regional and Headquarters to coordinate and catalyze knowledge, lessons learning and partnerships to design effective and innovative programmes. Programme team further oversees effective implementation of the country programme and its outcomes and strategic direction of UNDP, contribution to UN cooperation framework. The team further ensures that quality principles as per the UNDP policies and guidelines are adhered to during the entire cycle of programming and across management of portfolios. Strategic partnerships support resource mobilization and identify strategic programme areas of cooperation for new initiatives, including joint programming opportunities. Programme team is responsible to maintain effective partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas.
The CO also comprises of the Management Performance and Oversight team that provides strategic guidance entrusted with the corporate alignment, programme finance management, and quality assurance. It works closely with programme teams in target-setting, and results monitoring/reporting.
The strategic communications team provides knowledge management and communication support to all programme interventions.
Position Purpose
Under the overall guidance and the direct supervision of the Programme Specialist, Management and Performance Oversight, the Development Effectiveness Analyst is responsible for supporting the programme agility and programme quality in the Country Office (CO). The specific tasks include maintaining an integrated planning, monitoring and reporting system, supporting results-based management of the country programme, ensuring quality assurance of programmes and projects and providing technical support on monitoring and evaluation, and reporting practices to the CO senior management, programme and operations units. S/he also works with the UNDP programme and operations teams, programme staff in other UN agencies, UNDP HQ staff and Government officials, technical advisers and experts, multi-lateral and bi-lateral donors.
The Development Effectiveness Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and works in close cooperation with Management, Programme, Operations and other Teams within the Country Office, Regional Hub and Regional Bureau and various HQ units.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
Provide effective implementation support to the programme teams, with a focus on planning, monitoring, reporting and evaluation:
- Support to planning, monitoring and reporting of the country programme, including through corporate and regional tools, such as Integrated Work Plan, CO Annual business plan, ROAR, IRRF, Annual Programme Reviews, UNSDCF Country Implementation Plans and Outcome Groups etc.
- Maintain and update pipeline management system at the CO, support with information on pipeline projects, support to analyze and monitor the status of pipeline development, provide technical support in the preparation of project documents and CO business development ensuring the CO is in compliance with PPM.
- Support to develop country programme monitoring framework and systems (in line with Programme Operations Policy and Procedures (POPP)) additionally, support to develop guidance, protocols and tools for defining M&E framework for CP projects and initiatives.
- Collect and report accurate, reliable and coherent data, achieving the right balance of qualitative and quantitative evidence.
- Provide suggestions on data use, support to assess country programme results, coordinate with programme and project teams to improve programme quality, identify trends, and inform future decision-making processes that should enable CO programme teams to report against Country Programme document, projects reporting and other corporate and regional reporting.
- Support and coordinate in the preparation of the CO Results Reports and other periodic information and reports for the government partners, donor community and other key stakeholders.
- Manage the implementation of the CPD Evaluation Plan, provide technical support ensuring quality evaluations are accomplished.
- Provide technical support to programme and project staff on country programme, project evaluations, including Quality Assurance of terms of reference, evaluation methodology and draft reports.
- Provide technical risk management support including providing oversight and guidance on Project risk/IWP risk.
Results-based management of Country Office programmes and projects in accordance with UNDP Programme and Operations Policies and Procedures:
- Ensure effective application of RBM tools, and support CO management in decision making and compliance with corporate programming and reporting requirements by preparing and sharing programme quality dashboards.
- Facilitate the strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
- Support in implementation of follow up on audit recommendations.
- Applies and advisees on innovative monitoring tools and practices, including remote monitoring to inform programme implementation.
- Support to implement an integrated programme and project monitoring system in line with UNDP corporate tools and international best practices.
- Monitoring and addressing issues related to management performance trends identified by IFD, KPIs, Audits, QA reviews, Vital signs, Transparency portal, and other identified corporate tools.
- Oversight of Social Environmental Standards (SES) implementation in all programming and operations
- Support and keep track of project monitoring and spot checks and follow up with programme and project teams on the implementation of recommendations.
- Coordinate with programme teams and ensure aggregate progress and donors reports are timely prepared in line with established requirements.
- Support management in reviewing project Annual Work Plans and Progress Reports and ensure consistency with country programme and approved project documents and in line with UNDP Programme and Operations Policies and Procedures.
- Monitor and track performance of the CO through corporate and regional dashboards/tracking tools and support the CO management and programme teams on possible corrective measures.
Ensures gender consideration are integrated in strategies and programming:
- Support to monitor gender equality is an integral part of UNDP programmes and operations and gender is mainstream into programming.
- Support CO in monitoring and reporting the projects’ results frameworks, workplans, project results, in line with the UNDP Gender Equality Strategy and available regional guidance.
- Assist in identifying opportunities and developing partnerships to promote UNDP Gender Equality Strategy relevant governmental and non-governmental institutions, various donor institutions, target communities.
- Support the Country Office to implement the Gender Equality Strategy, and Gender Equality Seal processes and contribute to country level, sub-regional, regional and inter-agency initiatives related to gender issues.
Ensure development and implementation of quality programming processes in the CO:
- Participate in CO’s annual planning processes such as the formulation of the Integrated Work Plan (IWP), coordinates inputs to IWP, defines targets and indicators and drafts inputs as required.
- Collaborate with Programme and project teams on developing integrated development approaches.
- Establish quality assurance processes to ensure quality of programming results, through development of standard operating procedures, guidance notes, checklists, sharing best practices.
- Provide legal compliance with partner agreements and MOUs.
- Ensure compliance with cost recovery and resource management practices.
- Ensure development and implementation of project development and appraisal as well as other quality management processes, mechanism, tools and systems in the CO.
- Ensure that projects are developed, implemented and completed in line quality standards of UNDP.
- Provide support on due diligence and quality assurance processes for selection of implementing partners, responsible partners and grant recipients, including relevant capacity assessments and vetting processes in line with corporate rules and procedures.
- Provide support to the formulation of thematic/sectoral programme strategy documents, and on formulation of results-frameworks.
- Reviews and approves all terms of reference for project and programme mid-term reviews, evaluations and assessments. Reviews final draft evaluation reports and mid-term reviews for quality assurance and provides inputs prior to finalization.
Provide support on capacity building and knowledge management:
- Provide technical support on evidence-based monitoring and evaluation plans, using adequate and innovative data collection solutions, integrating with national statistics data, and coordinating with other UN agency partners, in support to the SP Alignment Process, amongst others.
- Maximize the use of RBM tools and M&E systems through training sessions and need-based guidance and support to the programme and project teams.
- Identification and formulation of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts.
- Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to country programme and country policy goals.
- Disseminate good practices, lessons and knowledge of gender mainstreaming as identified through project implementation, monitoring and evaluation activities.
- Support to the capacity needs assessments and development of capacity development plans, tools and methodologies, including training materials and knowledge packages on gender mainstreaming, RBM, monitoring and evaluation for CO staff and projects as well as national partners and key stakeholders.
- Organization and conduct of results-oriented monitoring and evaluation trainings in the Country Office.
- Network and share information with UNDP peers through Communities of Practice and other knowledge management mechanisms.
Perform other duties within the functional profile as assigned and deemed necessary for the efficient functioning of the office.
Supervisory/Managerial Responsibilities: The Development Effectiveness Analyst will be responsible for the supervision, performance management and development of the Management Associate (G7).
Competencies
Core Competencies
- Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
- Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
- Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
- Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
- Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
- Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
- Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
People Management
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies
- Business Management – Portfolio Management
- Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.
- Business Direction & Strategy – System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
- Business Management – Results-based Management
- Ability to manage programmes and projects with a focus at improved performance and demonstrable results
- Business Management – Project Management
- Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
- 2030 Agenda: Engagement and Effectiveness – Effectiveness
- Programming principles and standards, and development effectiveness principles
- Business Management – Working with Evidence and Data
- Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
- 2030 Agenda: Engagement and Effectiveness – Effectiveness
- Programming (PPM) policies and procedures
Required Skills and Experience
Education:
- Advanced university degree (Master’s degree or equivalent) in Business Administration, Project Management, International Development, Public Administration, or a related field is required, or
- A first-level university degree (Bachelor’s degree) in combination with 2 years of qualifying experience will be given due consideration in lieu of the Master’s degree.
Experience:
- Minimum up to 2 years (with Master´s degree) or 2 years (with Bachelor’s Degree) of experience working with quality assurance instruments and results-based management models.
- Experience in programme management and multilateral development stakeholders is desired.
- Experience in the usage of computers and office software packages (MS Word, Excel etc.) is required and advance knowledge of spreadsheet and database packages is a strong asset.
- Experience in handling of web-based management systems and ERP financials is desired.
Language:
- Fluency in English is required.
- Fluency in the national language (Bahasa) of the duty station is required for local staff.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable)
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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