Development Operations Coordinator

Mary’s Center is committed to promoting diversity,
equity and inclusion (DEI) within our organization and the
communities we serve.  We embrace diversity of experiences,
ideas, and individuals, and seek to bring a diverse group of
candidates to the table.

Important Note: Mary’s Center is mandating the
COVID-19 vaccine + booster for all staff.

Please note this application requires a resume, in
addition to a cover letter in order to be considered for the
role.

Position
Summary                                                                
                                                                                              

Working under the direction of Mary’s Center’s Senior Director
of Development, the Development Operations Coordinator will play a
crucial role in supporting the Development department with donor
stewardship and solicitation mailings, donation processing, data
hygiene, and administrative duties. This position will be required
to work on-site at least two days a week. This is a full-time
position.

Reportability

This position reports directly to the Senior Director of
Development.

Duties and
Responsibilities                               

To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. 

Individual Giving Program

• Project manage the production of our Spring Appeal and Year-End
  mailing campaigns.
  • Responsible for managing communication and logistics with the
    designer, mail house, and printer.
  • Work with Senior Director of Development on list preparation
    and acquisition.
  • Handle the in-house production of the major donor mailing.

• Project manage the production of our semiannual donor printed
  newsletter.
• Responsible for managing communication and logistics with the
  designer, mail house, and printer.
• Work with Development team to implement any edits and changes
  to the mailing list.

• Regularly review fundraising content on the Mary’s Center
  website. Communicate Development related website updates to the
  Marketing and Communications team.
• Prepare personalized cards for donors.
• Provide support for Development events including Supporter
  Appreciation event.
• Participate in bi-weekly Individual Giving planning and
  strategy meetings.

Gift Processing

• Process all checks and credit card donations, and complete
  deposit forms with proper booking and gift set-up.
• Ensure all donation documentation, including donation reports
  from third-party giving platforms, is collected, recorded, and
  shared with Finance.

Data Collection and Hygiene  

• Administer general database tasks including entering
  constituents, maintaining updated record information, and providing
  database support for Development team.  
• Work to eliminate duplicates in the database in addition to
  identifying and addressing system errors in duplicate
  matching.

Administrative duties

• Responsible for managing office supply inventory and ordering
  and restocking inventory when needed. Organizing and tidying up
  storage space when necessary.
• Support the Development department by scheduling meetings and
  maintaining meeting minutes.
• Prepare monthly credit card reconciliation reports and submit
  necessary documentation to Finance department for vendor set-up,
  check requests, and bid comparisons.
• Create and share Microsoft Whiteboards to Development team
  members for staff birthdays and miscellaneous life events.

Assume other tasks and responsibilities as needed.

Qualifications

The requirements listed below are representative of the
knowledge, skills, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.

Knowledge, Skills & Abilities

• Bachelor’s Degree and a minimum of 1-2 years of relevant work
  experience.
• Prior database experience preferred.
• Highly motivated and energetic, ability to show initiative and
  work independently.
• Outstanding interpersonal skills, project coordination
  experience, and the ability to work well with all levels of
  internal management and staff, as well as outside clients and
  vendors.
• Ability to handle diverse, simultaneous tasks and meet
  deadlines.

Reasoning Ability – Ability to apply common
sense understanding to carry out moderately complex, multi-step
instructions and make appropriate independent decisions as
necessary.

Physical Demands – Regularly required sitting;
frequently required to reach with hands and arms, walk, stoop,
kneel, crouch, talk or hear; must be able to lift objects up to
twenty-five (25) pounds. 

Work Environment – Hybrid (a blend of remote
and onsite) work schedule. This position requires occasional local
travel between Mary’s Center’s clinic sites.

The Benefits:    

• Health Insurance: medical, dental & vision – plus
  retirement options through 403(b) contribution and investment
  opportunities
• 25 days of paid leave annually (in addition to paid holidays),
  plus 5 educational days
• Tuition reimbursement of $2000/year towards education
  assistance and professional development 
• Transportation subsidy via metro & bus
• Employee Assistance Program (EAP)

Compensation: $24-$26.5/h