Digital Reformatting Coordinator, UT Libraries

Job Posting Title:

Digital Reformatting Coordinator, UT Libraries

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Hiring Department:

UT Libraries

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Mar 25, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

As part of the Preservation and Digital Stewardship team at University of Texas Libraries, the Digital Reformatting Coordinator oversees day-to-day digitization activities and is responsible for supervising student technicians, lab operations, and workflows to convert library collections to digital formats.

Responsibilities

• Key Responsibility 1:  Recruit, hire, train, and supervise up to 8 student technicians in all activities of digitization and reformatting library materials, including materials preparation, image capture, creation and management of archival and derivative files, and quality control; ensure digital conversion of all library materials is accomplished following established standards and guidelines.
• Key Responsibility 2: Scan, photograph, reformat, and process collection materials, especially those requiring special handling and/or processing, with a focus on book/paper collections.
• Key Responsibility 3: Manage, track, and report on digital reformatting progress though scheduling student technicians and assigning work based on allocated resources, deadlines, and special requests.
• Key Responsibility 4: Monitor, evaluate, and improve digital reformatting workflows and documentation in collaboration with supervisors and colleagues in the work unit.
• Other related duties as assigned.

Required Qualifications

• Bachelor’s degree
• Supervisory or leadership experience
• Strong interpersonal skills and effective communication skills (both written and verbal) with an aptitude for teaching information to non-experts.
• Experience and confidence operating digitization hardware and software, cameras, and/or scanning equipment.
• Demonstrated aptitude for learning new tools and technologies.
• Attention to detail with the ability to follow complex procedures.
• Ability to work independently to analyze problems and recommend solutions.
• Ability to work in a collaborative, team-based environment and regularly share knowledge and expertise with colleagues and student technicians.
• Excellent organizational skills, ability to prioritize effectively, and ability to handle multiple projects simultaneously.
• Familiarity with a range of digital file formats and experience with image editing software such as Adobe Photoshop.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced technical expertise in image capture, image quality control, scanning hardware and software, digital file formats, and compression schemes.
• Knowledge of preservation issues in libraries, archives, or related cultural institutions.
• Knowledge of standards and best practices for creating digital objects from a variety of paper-based original formats.
• Knowledge of color calibration and color management systems.
• Knowledge of methods, standards, and best practices for digitization of audio and audiovisual materials.
• Knowledge of digital preservation standards and best practices.

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

Salary Range

$45,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Lifting objects, bending, kneeling, walking, standing.
• Typical library conditions.
• May be exposed to dust and mold.

Work Shift

Monday-Friday between 7am-6pm as arranged with supervisor. This position will require onsite work.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

During your application, you will be asked the following questions:

• How do you create a welcoming and collaborative work environment?
• Describe your experience with scanning, photography, or other digitization workflows.
• Please describe your supervisory experience and management style.
• What is your approach to prioritizing multiple projects or tasks simultaneously?

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.