Director of Alumni Affairs

The Asian Pacific American Institute for Congressional Studies
(APAICS) is a national non-partisan, nonprofit 501(c)(3)
organization dedicated to promoting Asian American and Native
Hawaiian/Pacific Islander participation and representation at all
levels of the political process, from community service to elected
office. APAICS programs focus on developing leadership, building
public policy knowledge, and filling the political pipeline for
Asian Americans and Native Hawaiians/Pacific Islanders to pursue
public office at the local, state, and federal levels.

In furtherance of this mission, APAICS seeks a Director of
Alumni Affairs to establish a formal alumni network to amplify
APAICS’ impact across the country through place-based partnerships.
Once fully formed, APAICS’ alumni network should serve as a
resource to support APAICS’ regional events and as a knowledge base
to help AA & NH/PIs further their careers in public service.
The Director of Alumni Affairs will lead all of APAICS efforts to
engage alumni.

The person in this role will be tasked with recruiting APAICS
alum to form regional alumni boards across the country; drafting
memorandums of understanding with each alumni chapter; identifying
ways to increase the value of alumni membership; writing monthly
newsletters to alumni; and serving as a liaison between APAICS, the
national alumni board, and the regional alumni chapters.

This role will report directly to the Vice President of Programs
and Community Engagement.



Essential Duties and Responsibilities:

Strategic
Outreach/Communications/Operations

• Work closely with the President/CEO and V.P. of Programs to
  establish goals, a robust program, and targeted messaging aimed at
  engaging APAICS’ different program alumni.
• Propose a budget to accomplish the agreed upon plan and execute
  the plan within the approved budget.
• Work closely with the Chief Operations Officer to ensure the
  Alumni Relations budget stays within APAICS’ overall budget.
• Keep the organization on track to achieving set goals in
  regards to alumni and propose changes as needed while staying
  within budget.
• Develop an enhanced alumni database/directory, capturing
  biographical and career information of alumni and updating internal
  tags.
• Support the Programs Team in their work to develop
  relationships with current program participants.
• Research and advise APAICS on the best structure for a formal
  alumni network given APAICS’ present size and lead those efforts to
  launch an alumni network.
• Draft memorandums of understanding outlining expectations and
  benefits for alumni leadership chapters and hold them accountable
  to the commitments agreed upon.
• Create a repository of surveys, projects, correspondence.
• Develop and transmit APAICS material to alumni both in public
  appearances and in written/ online communications.
• Draft a monthly alumni newsletter with relevant information to
  the different types of alumni.
• Send annual surveys to alumni to update address, contact, and
  career information.
• Help identify, choose, and manage a third-party platform
  through which to engage with alumni and help connect them to
  potential mentors or persons to offer career advice.
• Plan and execute virtual programming, as well as in-person
  events for alumni.
• Collaborate with other departments to develop programs,
  including quarterly alumni reunions and alumni awards program.
• Coordinate with the Communications Department to build a direct
  mail program and mailing calendar.
• Develop and scale customized online alumni engagement
  opportunities.
• Establish relationships with and value for APAICS alumni with
  an eye on eventually leading alumni giving campaigns.
• Serve as liaison between APAICS and alumni members.
• Recruit and manage alumni volunteers to help assist with alumni
  events.
• Produce reports that identify trends and demographic data to
  measure alumni network engagement and growth.

Travel Requirements:

Ability and willingness to travel and work weekends and
evenings.

Education and/or Experience:

Bachelor’s degree required.

Qualification requirements:

To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. Candidates must
have a valid driver’s license.

• Minimum of three years’ experience in a relevant role.
• Excellent verbal and written communications skills.
• Outgoing and positive personality, strong interpersonal skills,
  and collaborative working style.
• Organized, detail-oriented, and ability to work
  independently.
• Demonstrated skills in planning and executing successful
  events.
• Ability and willingness to travel and work weekends and in
  evenings.
• Candidates with experience and expertise in these areas will
  receive prioritized attention: alumni affairs, campaign experience
  and communications.

**Special requirements or experience in integrating
the work of these projects will also be viewed
favorably:

• Build and execute a social media plan, integrated social media
  approach to cultivating and soliciting alumni.
• Experience with integration of social media channels including
  social links, share buttons, twitter feeds, social hubs, Instagram,
  FB and YouTube videos.
• Ability to organize disparate bits of data or surveys into
  understandable reports and general ability to project statistical
  trends.

COMPENSATION

• Salary is $75,000 – $80,000 with healthcare premium
  reimbursement, 21 days of vacation, access to 401(k) plan after 90
  days of employment, all federal holidays off, Christmas through New
  Year’s off, and transit benefits.
• This full-time opportunity is located in Washington, D.C.

​

INSTRUCTIONS

To apply for this position, please submit the following
items emailing [email protected].

• Contact information
• Two professional references
• Answer to the essay question: Please respond to the following
  question in no more than two pages: It will be the responsibility
  of the person selected as Alumni Director to establish an alumni
  network from the ground up that caters to people who have gone
  through one of APAICS’ many different programs. How would you
  approach this work? What would you need to know to craft a plan and
  of the many things that need to be done, where would you
  start?”
• Resume

ELIGIBILITY REQUIREMENTS

In compliance with federal law, all persons hired will be
required to verify identity and eligibility to work in the United
States and to complete the required employment eligibility
verification document form upon hire. All persons hired will be
required to submit to and clear a background check prior to
commencement of employment. APAICS is an Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, protected
veteran status, disability, marital status, or any other basis
covered by appropriate law.

TIMELINE

Applications will be accepted on a rolling basis until the
position is filled.