Director of Programmes and Localization

Job Purpose:

The Director of Programmes and Localization ensures effective and quality development and implementation of project implemented by MALSE and its Partners in Myanmar, including planning, monitoring, coordination and support to partners’ programme team

Key Accountabilities:

Programme Implementation & Enabling Localization

1. To ensure that programmes strategy is aligned with the MALSE country mission, vision and values.

2. To ensure that programmes are designed by MALSE and its Partners according to adequate needs assessments, with a data-driven approach to ensure full trackability and accountability to projects participants.

3. To ensure that a comprehensive monitoring, evaluation and lessons learning system for MALSE and its Partners is in place.

4. To ensure that Programme activities implemented by MALSE and its Partners are carried out in compliance with workplans and contractual agreements.

5. To support operational activities and provide strategic input to solve problems and resolve conflict within MALSE and between MALSE and its Partners.

6. To build and maintain positive and professional relationships with existing and potential partners.

7. To identify areas for capacity building with partners such as, organisational management, gender mainstreaming, human resource management, financial management, governance.

8. To ensure accountability and transparency principles, processes and practices are implemented and understood by all staff and by MALSE Partners.

9. Ensure that all programmes are implemented with participation of beneficiaries at all stages of the programme cycle.

10. To lead on narrative report preparation for donors and contribute to financial reports to ensure they are submitted at the highest standard.

11. To actively communicate and work with local partners and communities on programme development, proposal articulation and report writing.

12. To outline the resource requirements for programmes and ensure that systems are in place within MALSE and its Partners for the effective management of resources in relation to finance, transport, supplies and capital assets.

13. To contribute to the preparation of the project budgets

14. To ensure quality implementation of projects and appropriate project cycle management, in accordance with strategies, project plans and procedures.

15. Organize regular meetings with the Partners project teams to strengthen effective coordination and collaboration and promote teambuilding.

16. Ensure effective flow of information with partners and stakeholders and update the Executive Director on latest developments.

17. Ensure timely and quality tracking and reporting of project work plans, logframe and indicators.

18. Support partners as per approved plans and agreements and ensure timely liquidation of project expenditures.

19. Support implementation of communications strategy including campaigns, events, other initiatives.

20. Ensure material (photos, videos, stories from the field) about project activities are developed to showcase project outcomes and achievements.

21. Ensure proper implementation of donor visibility and communications plan, also taking into account security and perception risks and seeking for derogations/exemptions when required.

    Programme Accountability

22. To enhance MALSE’s reputation through building trust on MALSE accountability to beneficiaries, best practices to serve those in need, diplomacy and involvement of other stakeholders, including government, donors, UN bodies, other INGOs, and local NGOs.

23. To ensure high quality accountability of MALSE processes through data-driven evidence, trackability of the activities implemented by MALSE and its Partners, adherence to policy and procedures.

24. To ensure all project records from MALSE and its Partners are maintained and stored appropriately in line with MALSE document management and IT policies.

25. To ensure that all MALSE Programmes comply with all policies, procedures, legal and regulatory requirements.

26. Organize regular meetings with Partners to ensure accountability.

27. Organize regular visits to project locations to ensure accountability to the beneficiaries and participants to MALSE programmes.

28. Support a transparent approach to decision making within MALSE and with MALSE Partners, ensuring full accountability on the decision-making process.

29. To ensure standardisation in accountability across multiple projects implemented by MALSE and its Partners.

30. To ensure accountability in the operational structure and staffing requirements for the effective implementation of MA-UK’s activities.

31. To ensure that programme staff in MALSE and its Partners are recruited and inducted according to transparent guidelines policy and procedures.

32. Programme Financial Accountability.

33. To ensure that the project records are systematically kept to be audited by an external auditor.

34. Ensure an adequate analysis of the risks which could impact the programmes implemented by MALSE and its Partners operations, evaluate risk potential severity and mitigation strategies

35. Ensure that effective controls are put in place and timely action is taken to mitigate the risks.

    Other

36. Any other duties defined and properly communicated by the line manager.

37. The Director of Programmes and Localization will be required to spend a significant amount of time travelling to project locations, and meeting with partners, beneficiaries and local stakeholders.

    For more detial : MALSE-VA-002-2024_Director_of_Programme_and_Localization.pdf (themimu.info)