Director of University Advancement Events

Job ID: 56567
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

Department

Alumni Affairs

 

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled
& Veteran Employer.

FSU’s Equal Opportunity Statement can be
accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

 

Responsibilities

The Director of University Advancement Events is responsible for
the planning, coordination, and implementation of events in support
of the Division of University Advancement. Each of these events
will focus on engaging, prospecting, cultivating, recognizing, and
stewarding the University’s donors, prospective donors, alumni,
friends, and parents.  This individual will support the
strategy and mission of the Division, working to execute events
with excellence and efficiency.  The incumbent is expected to
reinforce a collaborative and supportive relationship within and
among the Advancement division.

Oversee the planning, coordination and implementation of
University Advancement (UA) events; including but not limited to
annual donor recognition events (luncheons/dinners/receptions),
regional prospecting, stewardship and other events as assigned.
Manage the Special Events Team in producing effective, efficient,
and creatively designed events to further strategic cultivation,
stewardship and engagement of alumni, parents, and friends of FSU.
Oversee logistical arrangements for events such as venue selection,
menu and catering choices, site inspections, floor plan design,
décor, audio-visual lighting services, photography, equipment
rental, signage, and security; initiate vendor contracts for
assigned events, including venue and equipment rentals, catering,
and hotel room blocks. Responsible for using data to inform
strategy and decisions regarding key constituency markets,
post-event analysis and event trends. Work in direct partnership
with Development team to plan and coordinate events. Communicate
and work in direct contact with key donors and friends of the
University. Coordinate calendaring for special events, ensuring
that events are on respective dignitaries and key stakeholder
calendars. Works closely with the UA Communications Team to build
marketing plans for events.

Responsible for making decisions/recommendations for hiring and
training of direct reports in consultation with senior leadership
as well as performing supervisory duties. Provide direction and
coaching for staff to create event strategies for events, ensuring
events have programmatic, attendance and fundraising goals. Direct
event staff in providing exceptional customer relations to internal
and external audiences. Coach and lead staff to work
collaboratively with academic leadership, University colleagues and
key constituents. Follow university and university advancement
policy and protocol and continuously works to enhance both with
industry best practices.

Prepare and maintain appropriate event documentation, including
event summaries, attendee reports for Presidential briefings,
planning timelines and budget spreadsheets; Design, implement and
track post event evaluations. Collaborates with data team to
utilize data to inform key event decisions for event strategy.

Manages, develops and directs annual program objectives
resulting in a proposed budget for events each fiscal year; Monitor
the events budget, including expense tracking and approving
appropriate disbursements for payment to vendors, venues, etc.
Maintains budget formulation documents for each event and reports
budget outcomes per event. Holds the special events team
accountable for keeping an accurate accounting of event related
expenses.  Responsible for producing budget reports pre and
post event.

Manage events using the events module – CRM – and run various
reports before, during and after events. Stays on top of the latest
trends regarding onsite and electronic registration. Seeks innovate
ways to enhance registration processes.  Responsible for
fulfilling other duties as assigned.  

 

Qualifications

Bachelor’s degree and four years of experience; or a high school
diploma/equivalent and experience equal to eight years. (Note:
post-high school education can substitute for experience at the
equivalent rate.)

Proficiency in the Microsoft Office products suite (Excel,
Outlook, PowerPoint, Word), or equivalent software.

Experience with and knowledge of the principles and practices of
event planning.

A self-starter, comfortable working independently.

Excellent communication skills to include effective writing and
interpersonal skills.

Ability to prioritize, organize and perform multiple work
assignments simultaneously and accurately in a detail-oriented
environment.

Ability to handle confidential, sensitive information with the
highest degree of professionalism. 

A valid Florida or Georgia Driver’s License, or the ability to
obtain.

*Applicants must upload a resume with their online application.
*

 

Preferred

Event planning experience, organizing multiple events at various
stages of planning.

Communication skills to reach a varied audience – donors,
development officers, deans, the President’s office.

 

University Information

One of the nation’s elite research universities, Florida State
University preserves, expands, and disseminates knowledge in the
sciences, technology, arts, humanities, and professions, while
embracing a philosophy of learning strongly rooted in the
traditions of the liberal arts and critical thinking. Founded in
1851, Florida State University is the oldest continuous site of
higher education in Florida. FSU is a community steeped in
tradition that fosters research, encourages creativity, and
embraces diversity. At FSU, there’s the excitement of being part of
a vibrant academic and professional community, surrounded by people
whose ideas are shaping tomorrow’s news! Learn
more about our university and campuses.

 

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit
our website to learn more
about our Compensation, Benefits, Wellness, Recognition, and
Employee Development programs.

Use our interactive
tool to calculate Total Compensation options based on
potential salary, benefits and retirement contributions, earned
leave, and other employment-related perks.

 

How To Apply

If qualified and interested in a specific job opening as
advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a
current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with
all applicable information. Applications must include all work
history up to ten years, and education details even if attaching a
resume.

*Applicants must upload a resume with their online application.
*

 

Considerations

This is an A&P (Administrative and Professional)
position.

This position requires successful completion of a
criminal history background check.

Open until filled

This position is being advertised as open until filled.

The hiring committee will review applications as received.