Dissemination Coordinator

Office/Unit/Project	Turkey/CCE/ UNDP/GEF Promoting Energy Efficient Motors in Small and Medium Sized Enterprises (EE Motors)
Functional Title	Dissemination Coordinator
Classified Level (NPSA 1-12)	NPSA 8
Duty station (City and Country)	Ankara/Turkey
Type (Regular or Short term)	Regular
Office- or Home-based	Office (the Dissemination Coordinator will be working full time in Ministry of Industry and Technology premises)
Expected starting date	01 September 2024
Expected Duration	12 months (possible extension subject to availability of funding and satisfactory performance)
Position	213851

 

1. Office/Unit/Project Description 

 

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. 

 

In Turkey, 47% of net electricity consumption is from the industrial sector, with an estimated 70% of this energy consumption from electric motor-driven systems (EMDS), 90% of which use 3-phase squirrel cage asynchronous motors as defined in the EU Eco-design Implementing Measure 640/2009 on electric motors as amended by Implementing Measure 4/2014. Electric motors in Turkey, in general, are not energy efficient. 

 

The project “Promoting Energy-Efficient Motors in Small and Medium Sized Enterprises (SMEs) in Turkey” otherwise known as TEVMOT Project aims to promote significant additional investment in industrial energy efficiency in Turkey by transforming the market for energy-efficient motors used in small and medium sized SMEs. This objective will be achieved by strengthening the legislative and regulatory framework related to both new and existing EE motors in Turkey, developing governance and information infrastructure, upgrading test laboratories at the Turkish Standards Institution (TSI), launching a “one-stop-shop” sustainable financial support mechanism, and developing and implementing a comprehensive public awareness and training program. 

 

The project is divided into five components focusing on:

 

Component 1: Strengthened legislative and regulatory and policy framework for EE motors in Turkey.

Component 2: Capacity building for relevant stakeholders to promote the benefits of EE motors.

Component 3: Upgraded Turkish Standards Institute (TSI) test laboratory and strengthened monitoring, verification and enforcement.

Component 4: One-stop-shop for financial support mechanisms.

Component 5: Knowledge management and M&E

 

1. Scope of Work 

 

Reporting to the Project Manager, under the overall guidance of National Project Director (NPD) and UNDP/CCE Portfolio Manager, benefiting from the Technical Advisor, Dissemination Coordinator will have overall responsibility for technical support of the project particularly for the Outcome 4 & 5 of the project focusing on the dissemination of the energy efficient motor replacements, including primary contact with NPD, stakeholders and the Project Steering Committee (PSC) concerning whether project activities meet the agreed objectives in technical terms and Knowledge Management and M&E. The Dissemination Coordinator will be responsible for ensuring that NPD, executive agency and institutional partners are kept informed of the project activities, mainly the dissemination activities, carried out under the project. It is of particular importance to keep all relevant stakeholders informed, through all processes in order to ensure optimum cooperation. The Dissemination coordinator will play a major role in the technical implementation and support of the outcome 4 & 5 of the project. 

 

The Dissemination Coordinator is responsible for implementing activities in a timely manner according to project plans and delivering high-quality outputs in a variety of project implementation processes together with the Project Manager. 

 

The Dissemination Coordinator is expected to assume the following tasks:

 

1. Managing technical aspects of the concerned project with a view to ensure full compliance with the terms and conditions of concerned agreements signed with the donors, implementing partners and responsible parties. 

Focusing on Outcome 4 of the project on the dissemination of Energy Efficient Motor replacements:

•          Provision of technical assistance for project implementation and monitor its implementation in Turkey.

•          Coordinate project activities defined in the project document together with the Project Manager.

•          Ensure the identification and the creation of necessary links with stakeholders to implement the project.

•          Define technical aspects of the ToR’s with regard to procurement of services under the supervision of the Executing Agency and with support from UNDP to assure timely involvement of local and international experts as well as supplying of services and goods if needed.

•          Issue and check payment requests received from project partners within the scope of HACT framework (RDPs, NEX Advances, etc.) and ensure completion of necessary documentation and follow up timely completion of relevant payments.

•          Identify gaps in project outputs and propose necessary adjustments together with the Project Manager.

•          Production of technical information for: Annual Project Implementation Review Report (APR) and project reports including progress and final reports, data to the project on a timely basis.

•          Provide support to the project manager in preparation and presentation of project status reports in technical terms to the Project Steering Committee.

•          Contribute to preparation and submission of reports – narrative reports to donors, partners, Project Steering Committee as well as to UNDP.

•          Coordinate project events together with the Project Manager.

•          Translation of the technical information and documentation for ministry when needed.

•          Coordinate communication among project partners, UN Agencies, other international organizations, Private Sector, NGOs, Academia and Government in Turkey and worldwide.

•          Fulfill additional tasks, as required. 

 

1. Relationships management and communications            

•          Provide executive agency and/or NPD and Project partners with periodical information about the implementation of Projects activities. Provide the UNDP/CCE Portfolio Manager and National Project Director with technical support in order to negotiate further fundraising for the Project.

•          Plan and implement the dissemination of tools, publications and products of the project.

•          Participate in events, meetings, seminars and consultations planned as part of the project.

•          Visit project sites to monitor the progress of dissemination activities and to ensure timely and proper completion of such activities.

               

3. Provision of Policy Support, Knowledge-sharing and Advocacy

   •             Undertake periodic project reviews and visits to support strategic planning, monitoring progress of the activities and results, promote knowledge-sharing and enhance advocacy work.

•          Coordinate and supervise studies and research taken under the project framework.

•          Establish systems for documenting and analysing the conditions enabling notable impact of the project initiatives. Ensure information flow on lessons learned, promising approaches, less promising approaches between project partners and UNDP.

•          Support institutional learning, promoting the systematization of lessons learned, results and knowledge finding as a result of the impact of the project.

•          Attend Project meetings within executive agency, UNDP and project partners, and other forums for coordinating planning and quality Project implementation, as relevant; provides other support to the Project team as necessary, including support in drafting Project related terms of references, organizing Project workshops etc.

•          Promote the dissemination of knowledge and lessons learned in the project at national and international events.

• Technical assistance to DGSRP with content updating, operating, maintaining (admin, browser, hosting, upgrade, etc.) the www.tevmot.org.tr
• Assistance to the Nationwide public awareness raising campaign for EE motors to scale up.
• Content development of best practice and case studies brochures, flyers and advertisements (digital / hard copy) and billboards including new beneficiries
• Content designing and producing promotional materials for use in awareness raising campaign
• Integration of new motor web tools to the sub pages of the Tevmot.org.tr (Electric Motors Stock Database, quick tools for SMEs to check feasibility of motor changes, updated price lists and E-learning tools)
• Providing inputs and management of the project web site and handover of the web site to DGSRP.

 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 

1. Institutional Arrangement

 

The project is being implemented by the Directorate General for Strategic Research and Productivity (DGSRP) under the Ministry of Industry and Technology (MoIT), in partnership with UNDP in terms of execution of the project. In particular, the implementing partner (MoIT) is responsible for the following functions:

• coordinating activities to ensure the delivery of agreed outcomes with project partners and other ministries and public administration; 
• certifying expenditures in-line with approved budgets and work-plans; 
• facilitating, monitoring and reporting on the inputs and delivery of outputs; 
• coordinating interventions financed by GEF/UNDP with other parallel interventions; 
• approval of Terms of Reference for consultants and tender documents; 

 

The administration of the project is being carried out by a Project Management Unit (PMU) under the supervision of the UNDP Climate Change and Environment (CCE) Portfolio Manager and overall guidance of National Project Director (NPD) of the project assigned by DGSRP. The PMU is based in the project office at DGSRP in Ankara. 

 

Project Management Unit (PMU) is comprised of Dissemination Coordinator and Project Manager supported by a Technical Advisor for Energy Efficiency and Renewable Energy (STA-EE&RE). 

In this respect, the Dissemination Coordinator will work under the direct supervision of the Project Manager, in close collaboration with the CCE Portfolio Administrator/Projects Implementation Administrator and CCE Portfolio M&E Officer to ensure smooth and timely management of inputs and for monitoring, evaluation and reporting of results. 

 

The Dissemination Coordinator will be provided an office space in the premises of DGSRP and will be stationed here.

 

The Dissemination Coordinator will report to the Project Manager under the overall guidance of the UNDP CCE Portfolio Manager and National Project Director (NPD) of the project assigned by DGSRP.
 

 

1. Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies  Thematic Area Name Definition Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making Business Management  Digital Awareness and Literacy  Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed  Business Management  Customer Satisfaction/Client Management  Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.  Business Management  Communication   Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.  Business Management  Monitoring   Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.  Partnership management   Emerging partnerships   Ability to engage with emerging partners, develop and manage a strategy and develop approaches to developing and managing these new strategic partnerships Digital & Innovation   Data analysis   Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

 

 

1. Minimum Qualifications of the Successful NPSA

 

Min. Academic Education	Advanced University degree (master´s degree or equivalent) in a related engineering (electric, electronics, mechanical, mechatronics, industrial, environmental or equivalent) field is required, Or A first-level university degree (Bachelor´s degree) in a related engineering (electric, electronics, mechanical, mechatronics, industrial, environmental or equivalent) field in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master´s degree.
Min. years/areas of relevant Work experience	Up to 2 years (with Master´s degree) or minimum 2 years (with Bachelor´s degree) of professional experience in project implementation processes.
Required skills and competencies	Excellent command of office software, such as word processors, spreadsheets, databases.
Desired additional skills and competencies (Assets)	Relevant certifications (e.g. Energy Management or Industrial Energy Audit/Project or International Energy Efficiency or Management certification). Proven experience in at least 1 internationally funded project. At least 1 year of working experience in the area of energy or energy efficiency. Proven experience on the engagement of, and/or working with the private sector, international organizations, government and/or NGOs,  Knowledge in regulatory framework applicable to energy related products (ErPs) and enforcement thereof. Experience in implementing dissemination programmes on industrial energy efficiency, energy management and audit programmes where energy efficiency in electric motors is covered. Knowledge of energy financing mechanisms for industrial energy efficiency investments.
Required Language(s) (at working level)	Fluency in English and Turkish is required.
Professional Certificates	N/A