District Support Officer – Hamilton

The Country Fire Authority (CFA) is one of the world’s largest, and most highly regarded, community-based emergency services organisations. We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week. CFA strives to be a values-based organisation and an organisation of choice for volunteers and employees, where people with a variety of skills, experiences and backgrounds all add value through the roles they perform.

About the Role:

A great fixed term full-time opportunity exists for a District Support Officer to join District 5, a positive, supportive and close-knit team based in Hamilton. You will ensure the District / Regional office is managed in an efficient and effective manner, ensuring appropriate prioritisation of issues on behalf of Management and other staff as required.

Key responsibilities of this varied role will involve:

• Provision of administrative support
• Preparation of documents that may include letters, memos, presentations, reports, minutes and briefing notes
• Minute taking, diary management and meeting coordination
• Provide support at meetings including, organising and scheduling, agenda preparation, venue and catering requirements
• Data entry
• Records administration
• Database and systems coordination
• Customer service both internally and externally
• General office support
• On occasion be prepared to participate in Incident Management support roles appropriate to experience and qualifications

This is a fantastic opportunity and would suit an all-rounder who enjoys a variety of duties whilst providing exceptional customer service. Attention to detail and a can-do attitude are important as is teamwork and commitment.

About You:

• Demonstrated relevant years of experience in administration or business support within a large, complex organisation
• Excellent communication and interpersonal skills, with demonstrated ability to develop and maintain strong and cooperative relationship with internal and external stakeholders at all levels
• Superior organisational and time-management skills with an ability to manage and coordinate a range of office functions and projects, often complex in nature
• Ability to work proactively, with minimal supervision and direction
• Ability to work as a member of a team and support others where required
• Ability to source and interpret information to develop professional documents and reports
• Exceptional computer literacy skills including Microsoft Office

Your application:

When applying for a position with CFA, the key to progressing in the selection process is the quality of your application. Your application must demonstrate that you have the qualifications, experience, key attributes and skills required for the position.

Your application should include:

• Cover letter
• Resume

Submitting your application:

When you click the ‘Apply Now‘ button you will be taken to the online application form, via the Country Fire Authority recruitment page. Here you will be asked to provide personal and contact details and respond to employment-related questions.

Pre-employment checks:

Offers of employment will only be made to candidates who:

• Successfully complete a National Police History Check and Working with Children Check

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves.  First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. 

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don’t hesitate to contact the person listed on the ad or alternatively, email [email protected]

The Country Fire Authority (CFA) values your privacy. We will use the information you provide when you are applying for employment with us for the purpose of recruitment, selection, evaluation and appointment and to report on anonymised key metrics (e.g. diversity). The information we collect will be handled in accordance with privacy laws, including the Privacy and Data Protection Act 2014.   You can view our Privacy Statement here.

For access and correction of the information we have collected, contact [email protected], using the subject line: District Support Officer – Hamilton enquiry via EthicalJobs.