District Warehouse ITN Assistant

Plan International is a leading girls and children’s rights organization. Our Ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.

Working together we will create:

• A world where all girls know and exercise their rights to living the life they choose
• A network of supporters, communities, staff, partners, and donors, all supporting girls and young women to stand strong as they learn, lead, decide, and thrive
• Global change through breaking down the barriers and discrimination girls and young women currently face every minute, every hour, every day

We aim to improve the lives of 200 million girls in the next five years. When girls thrive in a more equal world, we are all stronger for it. 

Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!

Summary of the position:

Under the direct supervision of the Malaria Program Coordinator, Plan Liberia Global Fund NFM Malaria Program, District ITNs ware House Assistant (District Level) function is to support the Global Fund Program county ITN Logistic officer at the District level to ensure that LLIN Distribution Campaign and supplies/logistics are handled and managed well in line with the campaign plans, the Global Fund and Plan/Plan partner’s policies and procedures throughout the period of the campaign. 

Dimensions of Role:

• Report to the Malaria Program Coordinator, Plan Liberia Global Fund NFM-3 Malaria Program with dotted reporting lines to Plan Partners

• Logistics and supply systems and processes for compliance and management information
• Risk Management in logistics and supplies for the Liberia ITN distribution campaign as part of Plan Global Fund NFM Malaria Program

Typical Responsibilities – Key End Results of Position:

• Support the Plan Global Fund program unit or Plan partner organization in implementing ITNs campaign logistics systems, including movement and tracking of ITN in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
• Engage in the ITNs campaign logistics management by providing support to the assigned District
• Interact with the district Health Team and partners ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
• Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
• Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned District.
• In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer 
• Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the LLIN campaign.
• Management of supplies used in Plan partner or the Plan Global Fund Program ITNs campaign including receipt/clearance, transport, storage and delivery.
• Organize dispatch of goods in support to the ITNs campaign with proper documentation and filling ensured.
• Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.

Dealing with Problems:

• Analyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.

Communications and Working Relationships:

• Country Management Team 
• Global Fund/LFA
• The County Level Plan Program or Plan Partner Team
• The MOH/NMCP & County Health Teams
• Plan International Liberia Global Fund implementation team
• Maintains high contact with staff regarding Plan or Plan partner policies and procedures
• Maintains medium contact with the Plan Partner or Plan Regional Office and other Organization’s County Office procurement or administrative team

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Qualification and Experience

• A university degree or equivalence in the fields of either financial, administration or logistics and procurement
• A logistics, supplies or procurement background and work experience is preferred
• Knowledge about program and project implementation is an added advantage
• At least 3 years’ experience in similar position with a recognized institution
• Experience in national health/ITNs campaigns will be an added advantage

Knowledge:

• Promotes high performance by all personnel
• Promotes innovation, learning and transparency
• Communicates clearly and effectively
• Gains, develops and retains credibility

Skills:

• Ability to mentor staff, partners and communities
• Good analytical and synthesis skills
• Ability to study and quickly understand new operating environment and organizational systems.
• Good communication skills (written and oral)
• Good listening and negotiating skills
• Independence and objectivity, you should be able to work with minimum supervision
• Organized, methodical and meticulous
• Good filling or record keeping
• Computer knowledge and self-ownership required to execute roles & responsibilities

Attitudes:

• Influencing personnel to improve performance, procedures and compliance
• Promoting high performance
• Open to feedback and willing to try new approaches and processes
• Team spirit.
• Promotes innovation and learning
• Communicates effectively and enthusiastically
• Behaves consistently in his/her approach to work and decision making

Physical Environment and Demands:

Partly office environment with 60% extensive travel to business partners, program/campaign areas including in-county or out-of-county (where and whenever necessary)

Level of Contact with Children:

The position will be based at the County Level and level of contact with children is low      .

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location:                  Kakata, Margibi County

Employee Type:      Temporary Contractor

Department:             Admin. Department

Reports to:               Malaria Program Coordinator dotted reporting lines to Plan International Administrative Manager

Closing Date:           19th December 2023

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Global Safeguarding policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

 Please note that Plan International will never send unsolicited emails requesting payment from candidates