District Warehouse ITN Assistant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Dimensions of Role:

• Report to the Malaria Program Coordinator, Plan Liberia Global Fund NFM-3 Malaria Program

• Logistics and supply systems and processes for compliance and management information
• Risk Management in logistics and supplies for the Liberia ITN distribution campaign as part of Plan Global Fund NFM Malaria Program

Duties/Responsibilities:

• Support the Plan Global Fund program unit or Plan partner organization in implementing ITNs campaign logistics systems, including movement and tracking of ITN in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
• Engage in the ITNs campaign logistics management by providing support to the assigned District
• Interact with the district Health Team and partners ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
• Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
• Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned District.
• In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer
• Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the LLIN campaign.
• Management of supplies used in Plan partner or the Plan Global Fund Program ITNs campaign including receipt/clearance, transport, storage and delivery.
• Organize dispatch of goods in support to the ITNs campaign with proper documentation and filling ensured.
• Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.

Dealing with Problems:

• Analyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall procurement and supply system.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

• Country Management Team
• Global Fund/LFA
• The County Level Plan Program or Plan Partner Team
• The MOH/NMCP & County Health Teams
• Plan International Liberia Global Fund implementation team
• Maintains high contact with staff regarding Plan or Plan partner policies and procedures
• Maintains medium contact with the Plan Partner or Plan Regional Office and other Organization’s County Office procurement or administrative team

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Qualification and Experience

• A university degree or equivalence in the fields of either financial, administration or logistics and procurement
• A logistics, supplies or procurement background and work experience is preferred
• Knowledge about program and project implementation is an added advantage
• At least 3 years’ experience in similar position with a recognized institution
• Experience in national health/ITNs campaigns will be an added advantage

Knowledge:

• Promotes high performance by all personnel
• Promotes innovation, learning and transparency
• Communicates clearly and effectively
• Gains, develops and retains credibility

Skills:

• Ability to mentor staff, partners and communities
• Good analytical and synthesis skills
• Ability to study and quickly understand new operating environment and organizational systems.
• Good communication skills (written and oral)
• Good listening and negotiating skills
• Independence and objectivity, you should be able to work with minimum supervision
• Organized, methodical and meticulous

• Good filling or record keeping
• Computer knowledge and self-ownership required to execute roles & responsibilities

Attitudes:

• Influencing personnel to improve performance, procedures and compliance
• Promoting high performance
• Open to feedback and willing to try new approaches and processes
• Team spirit.
• Promotes innovation and learning
• Communicates effectively and enthusiastically
• Behaves consistently in his/her approach to work and decision making

Location: Maryland (12 positions) & Sinoe Counties (20 positions)

Type of Role: Short Term/ Temporary Contract

Reports to: Malaria Program Coordinator

Grade: 11

Closing Date: 22 January 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.