Overview
Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist
Responsibilities
- Maintains proper Organization and Storage of all financial documents (Vouchers) in the permanent archiving.
- Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.
- Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.
- Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization’s required standards and submit exception report to the Director of Finance.
- Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.
- Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.
Required Qualifications
- Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification
- MBA is highly desired.
- Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.
- Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes
- Previous experience in a PEPFAR award is highly desired.
- Practical understanding and application of donor regulations in large and complex projects is highly desired.
- Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
- Strong negotiation skills
- Adaptable, creative, collaborative and able to think strategically.
- Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
- Excellent interpersonal communication skills (both oral and written)
- Able to work under pressure, take initiative and manage and prioritize work independently.
- Ability to travel to and work in state in which Jhpiego operates.
How to apply
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply using this link: https://jobs-jhpiego.icims.com/jobs/5794/documents-archiving-specialist-%28temporary%29/job
Applicants must submit a single document for upload to include: cover letter, resume, and references.
We reserve the right to close this vacancy early if a suitable candidate is found.
Only shortlisted candidates will receive an invitation for an interview.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.
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