Driver/Admin – Baghdad

Driver/Admin – Baghdad

Background

IOG is currently implementing the “Citizen Centricity and Participation” project, which aims to proactively implement actionable insights obtained from a previous assessment. The primary goal of this initiative is to enhance the quality of citizen-centric service delivery and increase citizen engagement at the local level, especially in public projects. The ultimate outcome aspires to cultivate governance that is more comprehensive, streamlined, and responsive.

Objective

We’re searching for a capable Driver/Admin to work on “Citizen Centricity and Participation” project in Iraq. This assignment strives to improve citizen engagement and service delivery in specific administrative regions. The project’s objectives are twofold:

• Enhance the current citizen complaint management system at the local level, making it more responsive and accessible.
• Facilitate citizen engagement in public projects, leading to informed decision-making and project planning at the local level.

Scope of work

The Driver/Admin is expected to provide excellent administrative services, effectively manage meetings with officials and citizens, closely coordinate with government offices for smooth visa issuance, handle formal correspondence to facilitate the Project team’s movements, and ensure efficient transportation services.

Specific tasks will be as follows:

• Liaise with local authorities and other Project partners in Iraq on all administrative matters including but not limited to facilitation of single/multi entry VISA and IZ badges issuance for IOG staff.
• Provide support for the International Consultant, in terms of travel, meetings, visas and other job related tasks.
• Maintain a logbook for each trip.
• Draft correspondence in Arabic and/or English, as required to perform above mentioned duties.
• Attend meetings and provide necessary admin support regarding attendance sheet, distribution of allowance, catering, etc.
• Provide airport transportation for the Project’s team, as well as in-city transportation for official purposes.
• Provide transportation for all staff to district/ provinces in support of the project implementation.
• Perform miscellaneous office support functions as a messenger.
• Performing any other activities to support the project’s activities as required.

Compensation

Compensation is based on the standard working day in Iraq, comprising 8 hours according to local practice. The anticipated hourly rate ranges from US $25.00 to US $30.00, but the final rate will be decided based on qualifications and experience. This hourly rate covers allowances for personal car usage, local transportation, internet, phone, computer, and all daily expenses, acknowledging the challenges posed by the assignment’s location.

This service contract operates on an hourly rate payment structure. The agreement entails compensation for work completed, without fringe benefits or paid allowable time off. The terms of this service agreement adhere to GIZ’s financial guidelines and regulations for Grant Agreements.

Invoices and timesheets shall be submitted and duly signed by the Driver/Admin. Timesheets must specify the type of work performed, connected to the designated project task, and the daily hours worked.

The salary is based on a maximum of 160 working days for a 10-month period.

Reimbursables

Reimbursable expenses pertain to actual costs incurred, aligning with financial guidelines and the travel policy in Iraq. Expenses for hotel accommodation, meals, and transportation within Iraq will be reimbursed when traveling to provinces other than one’s home province. Claims for reimbursement must be accompanied by valid receipts, with hotel receipts submitted promptly after payment.

For domestic flights, air transportation expenses should be booked via the most economical and direct route, with economy class as the standard option. Boarding passes or airline ticket stubs must be attached to flight expense claims. In the case of e-tickets, the invoice and boarding passes, if available, should be included in the expense claim.

Adhering to GIZ’s financial guidelines, expenses exceeding US$1,000.00 require the collection of a minimum of three offers for comparison, ensuring a cost-effective choice that provides optimal value for money. It is the contractor’s responsibility to obtain these offers and seek approval. The selected option proceeds upon receiving endorsement from the supervisor.

Contractual Conditions

Successful candidate shall be contracted by a local service provider of the IOG. Hence, he/she has no employment relationship with IOG.

About Institute on Governance (IoG)

Founded in 1990, the Institute on Governance (IOG) is an independent, Canada-based not-for-profit public interest institution with its head office in Ottawa and an office in Toronto.  Our mission is ‘advancing better governance in the public interest’, which we accomplish by exploring, developing and promoting the principles, standards and practices which underlie good governance in the public sphere, both in Canada and abroad.

The IOG’s vision is to be the pre-eminent, independent Canadian source of knowledge, research and advice on governance and its continuous improvement.

The IOG works with a wide range of clients and partners, including governments, communities, business and public organizations to assess their governance and to develop programs for improvement.  While much of our activity takes place in our home base in Canada, we also work extensively with international partners and governments.

Qualifications, specialized experience and additional competencies

• Bachelor’s degree is essential.
• Valid driver’s license as well as applicable auto insurance and liability coverage.
• Able to provide necessary transportation services using his/her own vehicle that meets safety requirements.
• Excellent driving skills.
• Sound organizational skills: planning, evaluating and problem-solving.
• Excellent communication, networking, coordination and facilitation skills.
• Fluency in Arabic language is required with strong proficiency in English.
• At least 3 years of experience working with international development projects in Iraq with a good driving record.
• Previous work experience with GIZ projects would be an asset.
• Willing to provide transportation services to different districts/provinces in Iraq as needed.
• Knowledge of driving rules and regulations.

We welcome potential candidates to apply not later than January 10, 2024 using the following link:

https://forms.gle/NcZwzhk3EhgfrgzY6

Please include in your CV a description of how your qualifications and experiences match the job criteria.

Kindly note that only shortlisted candidate will receive communication regarding the subsequent steps in the selection procedure.