Driver and Logistics Assistant- Mozambique

Context

The International Institute for Democracy and Electoral Assistance – International IDEA – is an Inter-Governmental Organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. The Institute acts as a catalyst for democracy building by providing global comparative knowledge resources and tools, policy proposals and supporting democratic reforms in response to specific national requests, specifically in electoral processes, constitution building processes, political participation and representation, democracy and climate change, and democracy and digitalization.

International IDEA is implementing a four-year programme, “Support to Democratic Governance in Mozambique”, with funding from the European Union (EU). The “Support to Democratic Governance in Mozambique” programme has been developed as an opportunity to strengthen democratic institutions and processes in the country through support during and after the upcoming 2024 general elections in Mozambique.

The Driver and Logistics Assistant provides driving and logistical support and other office administrative and financial support duties within their abilities for the Maputo Office in the context of this programme and any other future programmes and projects implemented by the Maputo Office.

Duties and Responsibilities

1. Carries out driving missions as assigned by the by the Head of Programme and/or the Finance and Administrative Manager;
2. Provides transport assistance to staff and/or consultants involved in project delivery activities;
3. Provides clear and timely communication regarding transport arrangements and any changes to transport users;
4. Raises advances relating to journeys and departures according to agreed time standards;
5. Undertakes logistical support to designated workshops, meetings, and events;
6. Ensures vehicles are serviced in line with the service schedule, that periodic routine vehicle checks are made, and that defects and damage are reported promptly;
7. Undertakes daily internal and external maintenance checks on all programme vehicles to ensure all vehicles are roadworthy before the start of any journey and that vehicles are clean and refueled regularly;
8. Maintains vehicle logbooks, journey, and fuel records;
9. Undertakes routine mail dispatch service as may be required;
10. Assists with the distribution of incoming mail and newspapers throughout the office;
11. Assembles newspaper and magazine clips as necessary and practical;
12. Assists in meeting preparation, including the physical setting-up of meeting rooms;
13. Assists with taking photographs at events;
14. Assists with the different inventories required by the office;
15. Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

General Profile

• Possesses and has developed knowledge and skills through formal training or work experience;
• Works within established procedures with a moderate degree of supervision;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Reporting line

• Finance and Administrative Manager

Education and Experience

• High School Diploma;
• A minimum of three (3) years’ experience within a similar role, in the provision of driver services with a safe driving record is required;
• A full clean and valid driving license for SUV-type vehicles;
• Training in defensive driving would be considered an advantage;
• Experience of working in an international context, e.g., in an intergovernmental organization, NGO or diplomatic service considered an added advantage.

Terms of Contract:

• Local Post.
• Fixed term appointment for two (2) years.
• Remuneration –  USD 1056 (Gross) per month

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Mozambiaque for the duration of the contract. International IDEA is not able to support work permit applications. 

Applying for this position:

• Applications should be submitted online no later than 23:59 (CEST) 13 August 2024. 
• Please note that all applications must be made in English.

Selection Process:

• Evaluation of qualified candidates will include a written test assessment, driving test and an interview.
• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
• All candidates will be notified of the status of their application via email once the process has been finalized.

International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.