Driver/ Clerk

Introduction

The European Union (EU) Agroforestry Skills for Employment and Resilience in Timor-Leste (EU Agroforestry-Skills Programme) seeks to promote green and sustainable economic diversification and resilience in Timor-Leste through private sector development, technical and vocational education training (TVET) for youth integration in the labour market.

Carried out over 48 months, the Programme will contribute to the diversification of the Timorese economy, youth employment and strengthening of rural TVET. The entry point is through private sector development, namely by tapping into the potential of the agroforestry sector.

One of the priorities of the Government of Timor-Leste is to diversify the economy, giving special focus to Agroforestry private sector development. This involves enhancing the small and medium enterprises sector, while also removing some of the binding constraints to private sector growth and improving infrastructure, increasing efficiency in the public sector, facilitating credit, and the building up of skilled labour.

A lack of skilled workers and high youth unemployment, particularly of young women, are major development challenges.  The Agroforestry-Skills Programme aims to increase quality employment and entrepreneurship opportunities in the agroforestry sector through skills and private sector development, for youth, particularly young women and girls, while promoting a green and circular economy.

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The Programme will facilitate skills provision in TVET to be more closely aligned with the needs of the local rural economy of the target geographies, supported by improved capacity of trainers and training institutions and greater participation of industry and the private sector.  These factors are critical for ensuring that TVET programmes are producing graduates with the skills that employers in the area are seeking and/or local entrepreneurship capabilities are enhanced.

The Programme is focused through four outputs:

• Creation and development of an observatory of the Agroforestry Sector to identify the green and circular economy needs and opportunities for employment of the agroforestry sector in Timor-Leste.
• Improvement in the quality and inclusivity of the TVET through the development of processes and methodologies linked to the private sector demands and training offers.
• An increase in the skills and competences of managers, trainers, and trainees of Agroforestry TVET organisations in Timor-Leste.
• Youth and women are further integrated in the labour market and employment, using digital platforms and facilitation services.

Reporting Line

The Driver/Clerk will be under the daily supervision of the Programme Manager and work in coordination with the Administration and Finance Units of the ILO Office in Dili. The work may include driving to other districts of Timor-Leste advised by the supervisors.

Description of Duties

1. Drive office vehicles for official purposes.
2. Meet official personnel at the airport and facilitate immigration and customs formalities.
3. Collect and deliver mail, pouch, documents and other items.
4. Responsible for the day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes, tires, etc., perform minor repairs and arrange for other repairs, and ensure that the vehicle is kept clean.
5. Keep records of use of vehicle, daily mileage, gas consumption, oil changes, greasing and other services.
6. Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
7. Assist in banking and all other office errands.
8. Perform miscellaneous office support functions such as messenger services, making photocopies, facsimile and other office machines and other related tasks.
9. Perform other related duties as required.

Required qualifications

Education

• Completion of secondary school education, valid driver’s license, knowledge of driving rules and regulations and skills in minor vehicle repair

Experience

• At least two years’ experience in general office management and clerical support work.
• Five years of work experience as a driver, plus safe driving record.

Languages

Excellent command in spoken and written Tetum and good working knowledge of English

Competencies

• Ability to organize own work.
• Ability to organize own schedule, perform routine work independently, meet deadlines, adapt to changing demands and multiple tasks.
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Ability to work as a member of a team and manage a heavy workload under time pressure.
• Knowledge of practices and procedures for preparing administrative documents and maintaining filing systems.
• Ability to work with accuracy and to pay attention to detail.
• Excellent oral and written communication skills.
• Customer service skills in order to provide courteous, prompt and efficient responses to clients.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

optional section (if needed)

• Proven ability to keep accurate records of the use of the vehicle.
• Proven ability to drive safely in a condition of gradual increase of traffic volumes, and in rural areas with difficult road conditions.
• Ability to follow instructions. Ability to undertake minor vehicle repair.
• Ability to lift and carry heavy bags and boxes.
• Ability to work in a polite, courteous and cooperative manner.