Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. The Fiji multi-country office covers ten countries including Federated States of Micronesia (FSM), Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives.
Within the FSM Multi Country Office (MCO) of the UNDP Pacific Office, the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and MCO transactions support. The team further provides demand driven Common Services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.
Under the guidance of the Operations Manager and supervision of the Operations and Travel Associate, the Driver provides reliable and safe driving services ensuring high quality of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact, and the ability to work with people of different national and cultural backgrounds.
The Driver provides driving services to the operations and programme staff in the Sub-office, consultants and experts and UN staff on mission.
The key results have an impact on the accurate, safe, and timely execution of the office services.
Duties and Responsibilities
Scope of Work
Provision of reliable and secure driving services:
- Ensures provision of reliable and secure chauffeur services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official, high-ranking personnel and visitors at the airport, supporting protocol, visa and customs formalities arrangement when required.
- Coordinate the driving schedule in collaboration with Operations team and the Operations and Travel Associate
Proper use of vehicle:
- Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
Day-to-day maintenance of the assigned vehicle:
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Document maintenance and repairs, ensuring vehicle maintenance is properly logged.
Ensures availability of documents/supplies:
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
- Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Provides administrative support:
- Support the Operations and Travel Associate with travel arrangements and facilitation of travel protocol, as well as visa and customs arrangements.
- Provide administrative support to the Receptionist with front counter support, collect and deliver pouch, delivery of mail, issue purchase orders to vendors, collect supplies, put up UNDP flag, maintain supplies of water and Sub office kitchen area properly clean and tidy at all times.
- Perform duties within the functional profile as assigned and deemed necessary for the efficient functioning of the office.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross Functional and Technical Competencies
| Thematic Area | Competency Name | Definition |
| Administration & Operations | Vehicle management | Knowledge of policy & procedures on fleet management |
| Administration & Operations | Insurance management | Knowledge of policy and procedures on insurance; ability to conduct risk assessment to procure coverage; to ensure relevant tracking and reporting |
| Administration & Operations | Driving | Ability to comply with driving rules and regulations with skills in minor vehicle repair (for Drivers) |
| Administration & Operations | Registry & correspondence management | Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives |
| Administration & Operations | Documents and records management | Overall document (hard or electronic) management; registry and retention policy including storing and archiving |
| Business Management | Customer Satisfaction/Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs.
Provide inputs to the development of the customer service strategy.
Look for ways to add value beyond clients’ immediate requests.
Ability to anticipate clients upcoming needs and concerns |
Required Skills and Experience
Education:
- Secondary Education is required.
- Valid Driver’s license.
Experience:
- Minimum of 3 years’ work experience as a driver including experience driving others.
- Safe driving record.
- Knowledge of driving rules and regulations.
- Skills and experience in vehicle maintenance and vehicle repairs.
- Experience in working for an international organization and/or high-ranking official is an asset.
Language
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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