Food and Agriculture Organization of the United Nations (FAO)
tendersglobal.net
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. The Fiji multi-country office covers ten countries including Federated States of Micronesia (FSM), Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives.
Under the overall guidance of the Administrative Analyst and the direct supervision of the Travel Assistant, the Driver provides reliable and safe driving services to UNDP Resident Representative and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also provides support to administrative services and demonstrates a client-oriented approach, courtesy, tact, and ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Ensures provision of reliable and safe driving services by:
- Driving office vehicles for the transport of UNDP RR, other high-ranking officials and visitors and delivery and collection of mail, documents, and other items,
- Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
- Ensures all passengers wear seat belt(s) while travelling in the UNDP vehicle.
- Ensure all non-UNDP personnel riding in the vehicle have presented a signed ‘waiver of liability’ to the operations manager.
Proper use of vehicle:
- Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
- Ensures monthly analysis and reporting of all vehicle related expenses including fuel, maintenance and certified vehicle log sheets is provided for management oversight.
Ensure effective and efficient use and maintenance of office vehicles in line with the UNDP Vehicle Management Guidelines focusing on achievement of the following results:
- Ensure that all official vehicles are in a good, clean, mechanically sound, and operational condition at all times.
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc
- Ensure that all official vehicles are parked at a secured car park when not in use.
- Timely renewal of Road Worthiness Certificates and Insurance for all motor vehicles.
- Timely reporting of any defects or accidents to the vehicle as per UNDP Vehicle Management Guidelines.
- Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Availability of documents:
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
Provision of administrative support:
- Provide support to ensure that Registry, archives, courier, and mail management services are attended to in a timely and efficient manner.
- Provide support to the Procurement and Administration Unit in the provision of logistical, stationery and supplies services to the office and during meetings and workshops and backstopping for Registry Clerk/Office Driver as required.
- Perform duties with the functional profile as assigned and deemed necessary for the efficient functioning of the office.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross Functional & Technical Competencies
| Thematic Area | Name | Definition |
| Business Management | Customer Satisfaction/Client
Management |
Ability to respond timely and appropriately with a sense of
urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. • Provide inputs to the development of customer service strategy. • Look for ways to add value beyond clients’ immediate requests. • Ability to anticipate client’s upcoming needs and concerns. |
| Administration &
Operations |
Vehicle Management | Knowledge of policy & procedures on fleet management |
| Administration &
Operations |
Insurance Management | Knowledge of policy and procedures on insurance; ability to conduct
risk assessment to procure coverage; to ensure relevant tracking and reporting |
| Administration &
Operations |
|
Ability to comply with driving rules and regulations with skills in minor
vehicle repair (for Drivers) |
| Administration &
Operations |
Registry & correspondence management | Ability to collect, register, maintain and deliver mail and UNDP pouch;
ability to manage archives |
| Administration &
Operations |
Documents and records
management |
Overall document (hard or electronic) management; registry and
retention policy including storing and archiving |
Required Skills and Experience
Education:
- Secondary School Education with a valid driver’s license is required
Experience:
- Minimum of 3 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.
- Safe driving record.
- Knowledge of driving rules and regulations
- Skills and experience in vehicle maintenance and vehicle repair.
- Experience in working international organizations and/or high-ranking officials is an asset.
- Knowledge of protocols and security requirements is an advantage
Language:
- Fluency in English.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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