Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Job Purpose and Organizational Context
Under the guidance of the Senior Human Rights Officer-AUCF and direct supervision of the Deputy Project Coordinator (HRO, P4), the incumbent will provide safe driving services to the AUCF Project Team and other relevant stakeholders, and high-profile visitors as required with the highest standards of discretion, integrity, and responsibility. The Driver must have excellent knowledge of security issues and a client-oriented approach, courtesy, tact, and ability to work with people of different national and cultural backgrounds.
The driver works in close collaboration with OHCHR/UNDP and national authorities to ensure safe and reliable transportation and protocol services as required. In doing all this he/she ensures the maintenance of the profile, dignity, and confidentiality of the office.
Duties and Responsibilities
Provision of reliable and secure driving services
- Transport UNOHCHR and other UN visitors or officials applying appropriate protocols
- Deliver and collect mail and documents and perform other messenger responsibilities.
- Meet official personnel and visitors at the airport and assist with visa and customs formality arrangement when required.
Proper use of vehicle including daily maintenance and documentation
- Maintain accurate daily vehicle logs, Insurance renewal, annual vehicle annual inspection, plate process to the newly procured, plate return for the disposed vehicles and collection of Performa cost as required.
- Provide inputs to preparation of the vehicle maintenance plans and reports.
- Make timely minor repairs and/or arrange for major repairs
- Ensure timely changes of oil, check of tires, brakes, car washing, etc
- Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and map of the city/country.
- Ensure vehicles are in Compliance with UN Rules and Regulation and vehicle first aid kit is adequately stocked with standard medical supplies.
- Timely inform the administration Analyst when maintenance service is required
- Takes care of day-to-day maintenance services of the vehicle, check oil, water, battery, brakes, tires, etc
Ensure UNSMS, UN properties and Assets Safety and Security while on board and enroute,
- Apply defensive driving principles at all times and conditions
- Ensures that the steps, rules, and regulations are taken in case of reporting an accident
- Timely reporting of accidents to direct supervisor, field level UNDSS and local police/traffic
- Collect and share facts with medical personnel and police officers, when necessary.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
- Deal effectively and tactfully with officials and visitors that use his/her vehicle
Performs other duties as assigned by the office
- Support programme and operations team in delivering and receiving messages to and from/to partners
- Additional duties may include assisting with pouch collection, Willingness to be assigned for after working hour duties, support procurement as needed, assist the staff during workshops and office retreat, reporting cost-recovery for the services provided by the office, assist in the reconciliation of the year-end physical verification exercise and other administrative tasks.
Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross -Functional and technical competencies.
Administration & Operations: Vehicle management: Knowledge of policy & procedures on fleet management
Administration & Operations: Registry & correspondence management: Ability to collect, register, maintain and deliver mail and UNOHCHR pouch; ability to manage archives
Business Management: Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ethics: UN Policy Ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
Business Development: Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Development: UNOHCHR Representation: Ability to represent UNOHCHR and productively share UNOHCHR knowledge and activities; advocate for UNOHCHR, its values, mission, and work with various constituencies
Business Management: Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Required Skills and Experience
Education:
- Secondary school Education, 3rd grade driver’s license,
Experience:
- Minimum of 2 years (with high school diploma) of relevant work experience as a driver with a safe driving record and a valid 3rd grade driving license is required.
- Minimum 1 year work experience with UN and Humanitarian/Development NGOs as a driver; safe driving record, and knowledge of driving regulations, rules and laws as well as skills in minor vehicle repair and maintenance is an advantage.
- Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc) and ability to use web-based management and electronic log, file and/or scheduling systems.
- Knowledge of protocols, courtesies, and security requirements is an advantage.
- Preferably with a diploma in Auto Mechanics and related fields of study.
- Skills in vehicle maintenance, training/certificate on defensive driving, and computer literacy is an advantage.
Language:
- English is the working language of the United Nations Secretariat.
- For this post advertised, fluency in oral and written English is required.
- Fluency in the national language of the duty station is required and fluency in the local language of the duty station is desirable.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Application Instruction
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position and also mention prefer duty station from Addis Ababa and Mekelle under subject line of your cover letter.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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