*E-resources and Collections Assistant

Working in the University Libraries’ Acquisitions Department, the E-Resources and Collections Assistant is responsible for assisting with ongoing collection review projects, including reviewing holdings duplicated in print and electronic formats. This position will participate in database, collection, and product trial reviews. This position will assist in monitoring e-resource problem emails and website submission emails, in conjunction with the Collection Strategist. Additional responsibilities include participating in electronic record quality control projects, ensuring access to electronic resources, and assisting in print serials lifecycle by producing reports for bindery and deselection lists for Current Periodicals. Position will also assist in the entry of invoices into the Libraries’ invoice repository (Laserfiche), perform proactive review of online portfolios within LSP to verify accuracy and access, prepare bindery pulls from Current Periodicals and branch libraries, draft correspondence and reports as requested, correspond with vendors as needed to troubleshoot issues, maintain statistics on activities; serve as contact person for the Library Service Center public entrance and monitor cameras, assist with special projects, and perform other duties as assigned. 

Special Instructions to Applicants:
Applicants must attach the following documents in pdf format:
– Cover Letter
– Resume
– List of 3 Professional References

 

Job Requirements

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Required Education: High School Diploma/GED OR an equivalent combination of education/job related experience AND:

•  24 months of experience in office/clerical/administrative support work.

Skills:

• Ability to work effectively with individuals of diverse backgrounds in a respectful, equitable, and inclusive way.
• Ability to set priorities for self and others, to meet deadlines, complete tasks and projects on time and within budget, and work with minimal supervision.
• Ability to perform detail-oriented tasks, analyze needs and develop action plans, and coordinate with appropriate personnel as required.
• Strong interpersonal, written, and verbal communication skills; ability to communicate effectively via email and telephone.
• Ability to work independently and as a team member.
• Must be detail-oriented for accuracy of data and information.
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Ability to work with the Web, and library-relevant information technology applications.

Certifications:

• None.

Advertised Physical Requirements:

• Regular bending, stretching, reaching, sitting, stooping. Must be able to communicate effectively. Ability to sit and work at a computer monitor for up to eight hours. Standard office environment.

Departmental Preferences:

• Experience working in a detail-oriented position in an academic or public library.
• Experience working with data and creating pivot tables.
• Excellent technological skills.

Supervision:

• No supervisory duties.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of
Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbook/TBTesting.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university
community by recognizing each person’s unique contributions, background, and perspectives. The University of
Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive
environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and
state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic
information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of
its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing,
services in educational programs or activities, and health care services that the University operates or provides.

 
Hiring contingent upon a Background Check?: Yes
Special Indications: None 
Job Posting
: Jan 11, 2024