• Draft, edit, proofread, and finalize routine correspondence, minutes, and documents/reports according to guidelines. Incorporate agreed-upon comments and make full use of shared drives and software. Provide language support and draft translations between English and Ukrainian.
• Assist teams with scheduling meetings, setting up Webex connections, and addressing IT-related queries.
• Maintain effective communication with project staff, support units, and other teams to ensure efficiency through best practices.
• Support the preparation and implementation of projects, ensuring documents are processed efficiently and according to procedures.
• Assist in the consultant selection process using administrative platforms, in collaboration with the project leader. Handle year-end tasks by ensuring consultant commitments and payments are met, and contracts are closed properly, particularly in the last quarter of the fiscal year.
• Provide primary assistance in the unit’s work program implementation, offering specialized support in areas such as task management, procurement, database management, IT, or editorial assistance.
• Maintain updated distribution lists, contact details, and ensure document distribution within the team.
• Coordinate with the budget unit and maintain regular communication with team members at both Headquarters and the Country Office.
• Organize work schedules and meetings for visiting teams.
• Manage time and schedules effectively, accounting for changing priorities, anticipating shifts, and communicating updates promptly.

Selection Criteria

• Minimum educational requirement: High school diploma with 2 years of relevant experience; a higher degree is preferred.
• Excellent computer skills, including advanced document formatting abilities.
• Experience in performing administrative functions (e.g., procurement, HR, etc.).
• Strong communication and diplomatic skills, especially when interacting with colleagues and clients.
• Demonstrated ability to retrieve, gather, and compile information from various sources (e.g., Internet) and organize it into usable formats.
• Strong organizational skills with the ability to prioritize and deliver assignments in a timely manner, often under tight deadlines.
• Fluency in oral and written English and Ukrainian is essential.

World Bank Group Core Competencies

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Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.