Editing and Production Specialist

Position description

EnCompass LLC is seeking an Editing and Production Specialist to ensure EnCompass products and technical deliverables read clearly and adhere to the company’s style and quality standards. This includes support for all levels of editing, document formatting, and writing. The Editing and Production Specialist also helps coordinate requests for editing, formatting, and writing to ensure that EnCompass technical teams and other groups receive the services they need from the Communications Team.

This is a full-time position located at the EnCompass principal office in Silver Spring, Maryland, and follows the EnCompass flexible hybrid work model with split time between telework and the office.

This position is remote eligible. Candidates residing in the D.C. metro area will be given first consideration. Remote applicants might be considered, but only if candidate resides in a state where EnCompass is currently registered.

Must be legally authorized to work in the U.S. for any employer without sponsorship for a work visa or permit.

 

Position Duties and Responsibilities

Essential functions:

• Provides high-quality, audience-focused editorial services (copyediting, proofreading, substantive editing) and document production (formatting) support for external and internal products and technical deliverables (e.g., evaluation reports, studies, strategies, training material, work plans, new business proposals, blog posts, white papers, and news articles) in compliance with EnCompass’ and clients’ branding and marking standards
• Collaborates with other Communications Team members to manage incoming requests, assess individual and team workload, and prioritize tasks
• Helps design and deliver orientation sessions, refresher training, and other learning opportunities to raise EnCompass staff’s knowledge and skills related to editing, writing, and EnCompass’ style
• Collaborates with other members of the Communications Team to create and update EnCompass templates for reports and other materials, and orient teams on how to effectively use them
• Contributes to periodic reviews of the EnCompass Style Guide and related tools and resources to reflect current industry trends or organizational changes; and helps orient staff across the company on any updates
• Contributes to team and corporate work plans, quality initiatives, and other activities that apply to the role of communications at EnCompass
• May require occasional travel (e.g., for all-staff meetings)

Other:

• Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events, and providing administrative support to other team members as needed
• Other duties as assigned

Qualifications

Academic Qualifications

• Minimum of a High School diploma and 7 years; Associate’s degree and 5 years; Bachelor’s degree and 3 years; or a Master’s degree and 1 year experience in professional editing, writing, communications, or a related field

Experience and Skills

Required:

• Must have a minimum of one year of copyediting experience
• Superior writing and editing skills and command of English language grammar and syntax
• Ability to restructure parts of language to achieve grammatical correctness, linguistic efficiency, uniformity, seamless readability, and appropriateness for intended audiences without disrupting the author’s style or intended meaning
• Exceptional thoroughness, heightened attention to detail, and commitment to consistency
• Demonstrated ability to apply the guidance in organization-specific and industry-standard style guides, especially the Chicago Manual of Style, and differentiate between American and British English to adhere to clients’ standards as needed, required
• Experience and familiarity working with templates and formatting materials using Microsoft Office programs, especially Word and PowerPoint, and the Google Suite, especially Docs and Slides; ability to work with charts in Microsoft Excel, required
• Flexibility, openness, and adaptability to change
• Proven ability to manage multiple priorities/tasks and meet tight deadlines
• Strong interpersonal and communication skills
• Ability to work independently with diverse teams at all levels of an organization; and aptitude for inclusivity and multiculturality
• Ability to provide clear and constructive feedback, and receive feedback from colleagues
• Strong work ethic, solution oriented, and committed to quality and excellence

Preferred:

• Fluency in language(s) other than English preferred, particularly French, Spanish, and/or Arabic
• Understanding of compliance with Section 508 of the Americans with Disabilities Act
• Familiarity with international development programs

Application instructions

The pay range for this role allows for the wide variety of factors that are considered in making compensation decisions including, but not limited to skill sets, experience and training, certifications, and other business and organizational needs. At EnCompass, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $61,500 – $72,000

At EnCompass, our internal motto is “work that fits your life”. Among other things, we offer the following Total Rewards Benefits* to eligible US Staff:

• Multiple options on Healthcare insurance
• Company paid Dental & Vision coverage
• Company paid term life insurance, AD&D Insurance, and Disability insurance
• Supplemental life insurance
• Flexible Spending Account (Health care and Dependent care FSA)
• 401K with an Employer match
• Hybrid/Remote work privileges
• Flexible work schedules
• Free EAP & ERP
• Paid Parental Leave
• Training and Professional Development resources and funds
• Generous PTO, increases with years of service
• 11 paid Holidays (2 of which are floating), including Juneteenth
• Paid Bereavement Leave
• Charitable Donation Match
• Pet insurance
• Equity & Belonging support
• Commuter Benefits

*Certain benefits are subject to restrictions depending on location, job requirements and employment status

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US based positions: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

If you require accommodations in line with the Americans with Disabilities Act to complete your application, please call 301-287-8700, provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case-basis, and we will call you back within approximately 3 business days.

EEO is the Law & EEO is the Law Supplement, Pay Transparency Nondiscrimination Provision

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