Responsibilities
Within delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties: • Formatting, processing, and finalizing English and French documents, publications, and reports by inserting corrections made by editors, revisers, translators, and proof-readers. • Helps to ensure effective transition to new workflows while maintaining the delivery of existing Unit products by sharing information and supporting full participation in workflow reviews. • Participates in the production of parliamentary and miscellaneous documentation, supplements, and publications, by proofreading and preparing desktop publishing layout of the final product in English and French language for reproduction in hard copy and electronic dissemination. • Assists in distributing assignments to ensure efficient and effective processing of documentation and an equitable distribution of work, as needed. Updates electronic tracking system accordingly. • Assures smooth continuity of work from one work shift to another; prioritizes work to be continued and gives special instructions as needed. • Works daily with supervisor to ensure that all ECA documents are aligned properly and that all mistakes are corrected in the gDocs. Registers incoming/outgoing documents in order to control flow of work in and out of unit. • Registers, processes and records assignments in g-Doc on a daily basis. • Maintains daily statistics. Performs administrative work, as needed. • Identifies and retrieves documents from ODS and researches and verifies terminology on the Intranet. • Facilitates access to parliamentary and miscellaneous documentation from the United Nations Official Documents System (ODS). • Performs daily maintenance of the unit network drives. • Trains and guides junior support staff.
• Helps translation services by aligning English and French texts with corresponding language to produce quality translation memories. • Assists in training staff to align bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements. • Assists in training staff to perform other modified text-processing functions developed under gText or related workflow reviews. • Assists in overseeing the creation, updating and maintenance of macros, templates and models. • Rotates on daytime, after-hours and weekend work shifts, as needed. • Stays available for overtime and on-call assignments, depending on the needs of service. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures • Performs other related work as required, including echelon service. • Performs functions of Supervisor in his/her absence.
Competencies
• Professionalism: Knowledge of United Nations structure and rules of procedure of various organs. Knowledge of all aspects of the work of the Unit, including typographic standards, with special emphasis on technological applications leading to processing efficiencies. Proficiency in United Nations terminology and editorial practices in the language of the unit. Ability to enhance the skills and monitor the performance of staff within the Unit, with emphasis on change management in the area of technological innovation. Demonstrates initiative, ability and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Work Experience
A minimum of seven years of progressively responsible experience in formatting, processing and finalizing English and French documents, publications and reports by inserting corrections made by translators, revisers and proof-readers is required. The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher. Experience with documentation processes of the United Nations or a similar international organization is desirable. Please explain how you meet this criterion using examples. One year or more of experience in data analytics or related area is desirable.