Education Program Coordinator Assistant

Posted: 30-Dec-23

Location: San Francisco, California

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 74348BR

Please note: this is a combination of remote and on-site work scheduled for an approximate three month duration. Includes optional medical benefits, holiday pay and sick leave accrual. Possible career opportunity!
Overview:
The Department of Radiation Oncology is responsible for patient care, teaching, research, and public/community service in the field of Radiation Oncology. Our clinical practice sites are located at Parnassus, Mt. Zion, and Mission Bay. Administrative activities related to HR, finance, and research are located at the MCB (Mission Center Building) site.
About the Educational Programs:
The Department of Radiation Oncology Educational Programs span across three sites and encompass various training and educational initiatives. These programs include the ACGME Radiation Oncology Residency Training Program, Non-ACGME Clinical Fellowship programs, Physics Residency Training Program, Graduate Student Research Program, Visiting Resident Program, Undergraduate Medical Education clerkships, and Continuing Medical Education (CME) courses.
Keys for success: self-starter, critical thinker, not afraid to ask questions, roll with the punches, flexible with change, and shift gears quickly.
General Support:

• Create and maintain filing systems and computer databases.
• Track compliance for program requirements.
• Schedule and coordinate events and meetings.
• Provide editorial support.
• Prepare for and support major program projects.

Administrative Support:

• Prepare and edit correspondence for style and subject matter.
• Receive and direct calls, emails, program mail, and other deliveries.
• Research and compile information and prepare reports.
• Coordinate complex scheduling and logistics for meetings, conferences, and events.
• Develop and recommend administrative processes.
• Create and maintain tracking systems for physician didactic attendance.
• Assist with trainee leave tracking.
• Assist with compiling educational requirement reports.
• Gather data for and complete annual program surveys.
• Provide timely follow-up to problems as they occur.
• Support processing Educational Training Program related invoices and reimbursements.
• Renew subscriptions, memberships, and licenses.
• Review, submit, and track expense reports in the UCSF expense report system.
• Participate in meetings with the Educational Programs Manager and other Educational Programs team members as needed.
• Utilize and maintain numerous web-based and non-web-based systems, including My Access, E*value, MedHub, ERAS, and AAMC.
• Travel to various UCSF sites (e.g., Mission Bay, Mount Zion, Laurel Heights, Parnassus) as required for Educational Programs related purposes.
• Operate and maintain databases and software, troubleshooting problems.
• Maintain and revise procedures.

The hourly compensation range for this role is $30.30 – $36.35. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html