Educational Programs Analyst

Radiation Oncology

Full Time

76999BR

Job Summary

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Under the guidance of the Educational Programs Manager coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Health Professions Education Coordinator (HPEC) position is tasked with coordinating and organizing the activities and clerkships for the medical student program and assisting with program coordination and yearly conferences, activities and events for the Residency and Fellowship Programs under the direction and guidance of the Educational Programs Manager.

The Department of Radiation Oncology is responsible for patient care, teaching, research, and public/community service in the field of Radiation Oncology. The clinical practice sites are located at Parnassus, Mt. Zion and Mission Bay.

The Department of Radiation Oncology Educational Programs  is structured across three sites and consists of the ACGME Radiation Oncology Residency Training Program, a four-year accredited (ACGME) residency training program that educates and prepares future Radiation Oncologists; Non ACGME Clinical Fellowship training programs that provide specific specialized training for physicians who have completed their ACGME Radiation Oncology Residency Training Program; Physics Residency Training Program, a two-year CAMPEP accredited training program designed to prepare residents toward a career in clinical medical physics with an emphasis on a strong academic vocation; Visiting Resident Program; Undergraduate Medical Education clinical and research clerkships and CME Courses for residency related training programs. 

The Educational Health Professional Educations Specialist 2 is responsible for providing general administrative support to the Educational Programs Manager in support of the Educational Program activities as well as any additional duties assigned as needed. Under the supervision of the Education Programs Manager, the individual will support the administrative needs of the Department’s educational programs including creating and maintaining filing systems and computer databases; schedule events and meetings; create and maintain systems for tracking compliance for various program requirements; assist with tracking compliance for various program requirements; order and schedule catering and conference room space for program meetings and events; upload, submit and track payment requests for programs; proof read documents for accuracy; edit documents; create reports related to various program activities and compliance requirements; support the Program Manager with preparations for major projects and events including accreditation assessments, program surveys, appointments, orientation, recruitment, graduation, meetings and conferences; review, track and approve expense reports in My Expense.

Required Qualifications

• Bachelor’s degree in related area and / or equivalent experience / training
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail and follow through and ability to successfully work in a fast paced environment with competing projects. Ability to work with extremely complex calendars / schedules requires extremely well organized and detail oriented precision.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Demonstrated reliability and punctuality.
• Ability to handle confidential projects with discretion and professionalism. Ability to maintain confidentiality with sensitive information.
• Technology skills; includes working knowledge of Microsoft Office software (Excel, Word, PowerPoint, Outlook), Zoom, and Qualtrics.
• Proficient in numbers, including the ability to perform rudimentary calculations 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004484 HEALTH PROFNS EDUC SPEC 2 CX

Job Category

Administrative Support, Education, Professional (Non-Clinical), Professional and Managerial, Student Services, Support Services

Bargaining Unit

Teamsters Local 2010 – Clerical and Allied Services Unit (CX)

Location

Flexible (combination of onsite and remote work), Mission Bay (SF)

Additional Shift Details

Monday-Friday; 8:00 a.m. – 5:00 p.m. (Hybrid schedule available)