This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union’s bank is seeking to recruit for its Chief Financial Controller Directorate (CFC), Business Support and Applications Unit (BSA) at its headquarters in Luxembourg, an (Associate) ERP Financial Transactions Officer – General Ledger*.

This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.

*internal benchmark: (Associate) Officer Business Support for IT Applications

Panel interviews are anticipated for February 2025.

Purpose

This role is part of the Business Support and Applications Unit, mainly responsible for PeopleSoft Financials, used for the accounting and reporting of the Bank’s accounts (EIB Group and Third-Party Mandates) under EU Accounting Directives and IFRS, within the Chief Financial Controller Directorate.

As an (Associate) ERP Financial Transactions Officer – General Ledger (internally referred to as (Associate) Officer Business Support for IT Applications) you will develop, support and manage the Bank’s applications’ processes in the area of accounting and reporting activities. You will evaluate the impact of the introduction of new products and/or financial projects in order to formulate a specific proposal for any necessary modifications to the accounting set up and processes to perform further general follow-up tasks in relation to the development and maintenance of existing application and procedures of the Directorate.

Operating Network

You will report to Business Support and Applications Head of Unit and work mainly in autonomy, but at the same time in close co-operation with the entire Directorate.

Accountabilities

You will work independently, seeking guidance on complex issues from the Heads of Units or Heads of Divisions, support the establishment of principles, policies, procedures, processes and systems related to financial accounting:

• Define the means necessary to implement the EIB accounting frameworks.
• Drive all facets of the ERP PeopleSoft Financials production application, as well as its continued development, testing, analysis, issue resolution, and integration with a primary focus on the General Ledger module and SAP BusinessObjects reporting.
• Provide strategic system analysis of business and user needs; create business cases; document requirements; design solutions; create functional specifications; maintain change documentation; create and execute test plan and test scripts; create and coordinate communications; act as implementation coordination for multi-functional initiatives within assigned business process area.
• Drive, evaluate and coordinate the implementation of regular upgrades for ERP PeopleSoft Financials by ensuring the additional or existing functionality is maximizing efficiency and reliability of the applications for all Accounting teams.
• Provide support to Chief Financial Controller Directorate staff with year-end activities, monthly close, financial audit activities, troubleshooting, reporting, reconciling PeopleSoft transaction activity, and configuring the PeopleSoft Financials application according to EIB accounting frameworks.
• Provide specific advice and recommendations on complex issues in the functional areas covered by PeopleSoft Financials and SAP BusinessObjects in a proactive way in order to achieve optimal usage of the applications.
• Be fully responsible for the definition and successful completion of complex transversal projects, ensuring that quality, change control and risk management are within the set scope, time and budget. Such transversal projects require the coordination of the involved project teams including internal and external members.
• Maintain relationships with other internal front and back-office roles to enable efficient completion of the accounting processes.
• Review service contracts; liaise and support negotiations with external service providers and vendors.

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in computer science, accounting or related disciplines.
• At least 3 years of relevant experience, ideally related to overall business process analysis. Experience specifically focused on accounting gained within the financial sector is deemed particularly relevant.
• Knowledge and experience working with the General Ledger module in PeopleSoft Financials and/or another ERP system (SAP, Oracle).
• Functional expertise with other modules that are currently being used: Accounts Payable, Expense Management, Accounts Receivable, Financial Reporting, SAP BusinessObjects would be an advantage.
• Understanding of financial sector front office applications and especially lending and treasury modules with preference from Wall Street Systems would be beneficial.
• Business analysis skills: business case development, business process design, application usability, and structured testing.
• Good knowledge of the principles, practices and techniques used in business process analysis and re-engineering.
• Knowledge and experience working with the flow of accounting transactions, entry events and overall interaction between General Ledger and other ERP modules.
• Good knowledge of basic accounting principles and financial statements would be an advantage.
• Excellent knowledge of English and/or French (***), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

To find out more about our eligibility criteria click here

(***) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 24^th January 2025

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements