Emergency Project Operation Specialist

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

FAO Afghanistan is investing across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2024-2026, FAO will continue to implement emergency and longer-term, resilience-building projects and programmes in the context of the UN Strategic Framework for Afghanistan (UNSFA) and the Humanitarian Needs and Response Plan.

Reporting Lines

Under the overall supervision of the Head of Operations Unit; and the direct supervision of the Project Support Team leader.

Technical Focus

Emergency Project Operation Specialist will provide support to emergency projects delivery and financial monitoring reports prepared on time. And will provide financial and operational information to other teams.

Tasks and responsibilities

The incumbent will be responsible for the following tasks:

• Provide operational support to the implementation of emergency projects and programmes, with special focus on budgetary management and expenditures monitoring;
• Handle day-to-day operational aspects of emergency response projects and programmes in accordance with the project management cycle from initiation phase to operational and financial closure;
• Assist the Budget Holder in the overall management of the emergency and resilience portfolio, including budget allocations, budget revisions, etc…;
• Liaise between programme and procurement units to ensure timely delivery of assistance to beneficiaries, following project workplans, budget availability and in accordance with relevant manual sections;
• Prepare periodic internal financial and planning reports and contribute to financial reports improvement
• Coordinate the production and clearance of supporting documents (concept notes, project documents, financial and narrative reports, visibility materials…).
• Support capacity development of operations unit at the country-level, including by attending appropriate meetings and trainings at sub-regional and HQ level; contribute to service definitions and internal process improvements.
• Review and support the input of PST operations assistants and other team members as assigned.
• Ensure assigned PST tasks are implemented regularly and timely as per agree
• Ensure projects balances to be planned and utilized through analysis and consultation with the PST and operations team, and programme team when required immediately after the project NTE and present the balance utilization plan to head of PST. d schedule and with optimal quality of the output (without errors, and in line with donor/PCG requirements)
• Ensure disbursement plan is shared with finance on monthly basis by obtaining relevant inputs from implementing teams and support teams (forecast on cash delivery) and by consolidating input received.
• Ensure Travel budget report is done monthly, and that travel budget management, projection, planning, allocation, and monitoring is done correctly and against the available budgets

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in political sciences, business administration, agricultural economics, development economics, rural sociology, food security, nutrition, or related fields
• At least 3 years of professional experience in technical cooperation’s related activities, policy advice and analysis relating in planning, implementation, and administration of agricultural development programmes, including the preparation, and budgetary management and expenditures monitoring.
• Working knowledge (level C) of English;

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Relevance and extent of experience in working on UN agencies partnership and joint programming
• Work experience in Afghanistan is desirable

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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