Emergency Specialist

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Job Description

The update of the Emergency Procedures (EPs), accompanying documents, and Corporate Emergency and Activation Procedures (CEAPs) is critical to ensure UNICEF’s humanitarian response continues to be relevant and transformative to UNICEF’s way of working in timely, predictable, flexible manner to crises; and is tailored to different contexts.
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
Under the supervision of the Chief of the Humanitarian Field Support Section (HFSS), the Emergency Specialist will lead and coordinate the updating and review of the EPs. The objective is to have more fit-for-purpose EPs based on the field reality incorporating lessons learned from the 2 years of implementation. In addition, the EPs will have stronger guidance and accountabilities on a few cross-cutting theme such as risk management, Public Health in Emergencies (PHE), field presence in emergencies to name a few.  As part of the HFSS, the Emergency Specialist will facilitate the update of the Emergency Procedures with HQ inter-divisional focal points, inter-agency partners, regional emergency staff and other field colleagues
Key functions and accountabilities:

Coordination:

  • Lead the revision of the Emergency Procedures and coordinate with all stakeholders the updated to be made (Business Owners, REAs, EMOPS staff, etc.), including:
  • Coordinate consultation with the different stakeholders (HFSS lead desks, HQ Divisions business owners, past/current Regional Emergency Advisors (REAs), selected regional advisors, regional business owners, and regional/national emergency coordinators, etc.) and COs survey as well as evaluations and audits to measure the usefulness of the EPs in L3/L2/L1 emergencies;
  • Ensure alignment with other/new policies (DAPM, Safeguarding Policy, CCCs, Emergency Preparedness (EPP 3.0), Risk Management, Field presence/decentralization, etc.);
  • Support the Emergency Procedure focal point (lead Desk-HFSS) for UNICEF, in direct support to COs and ROs, and in coordination with HQ divisions.
  • Collaborate with HQ divisions, ROs and COs and other relevant actors on the Emergency Procedures updates and related-issues.
  • Coordinate with the CCCs and Humanitarian Review actions, updates and reporting.
  • Provide briefings, data and analysis on the EPs to senior management.
  • Participate in inter-divisional discussions related to emergency response to ensure the EPs and other policies, processes are all integrated and part of the same response as an organization.
Capacity development & staff empowerment:
  • Build a smart understanding of the EPs, and strong ownership from FOs, COs and ROs to HQ, which would contribute to empower UNICEF staff, and create a culture of accountability.
  • Support the pool of EPs facilitators including focal points in each regional desks
  • Oversee and facilitate orientation sessions and refreshers based on COs’ needs with the  participation of relevant Business Owners (BOs) (eg. L3 Scale up, L2 Emergency Responses).
  • Support COs and ROs in capacity building efforts to promote the effective use of  the EPs, including through supporting regional efforts, trainings and other targeted support.
  • Facilitate training/sessions led by HQ divisions for implementing the Emergency Procedures with a focus on their area of expertise and for developing the operational guidance and training materials related to their specific area of expertise.
  • Coordinate with BOs and others stakeholders when needed on follow-up issues, planning, monitoring, and troubleshooting related to the EPs.
  • Provide technical assistance/orientation to ROs and COs on the implementation of the EPs/emergency response.
  • Facilitate Humanitarian Leadership Workshops (HLW) and other initiatives, simulation/interaction exercises integrated with the CCCs.
  • Lead the building of Agora training and simulation modules on the EPs.
Communication and Dissemination:
  • In coordination with the HFS Desks, support ROs for ensuring a broad dissemination of the EPs to COs through briefings and trainings, and for promoting the systematic use of the EPs by the COs.
  • Communicate on the tools, resources, Agora training and simulation Modules on the EPs in the relevant fora.
Knowledge Management:
  • Keep up-to-date the internal and external online environment to help support the EPs knowledge management, including editing/updating internal and external UNICEF’s pages/sites
  • Develop and update EPs guidance and resources, as needed.
  • Be the custodian of the EPs SharePoint (collaborative site) and ensure it serves as the main information sharing platform internally.
Monitoring & Evaluation:
  • Support the key stakeholders in establishing a clear tracking and monitoring systems for  the implementation of the EPs.
  • Prepare the methodology of the Mid-Review of the implementation of the EPs (including tools such as evaluation criteria, data collection templates, interview questions, COs samples, etc.)
  • Analyze the information gathered.
  • Produce the final report and recommendations based on the Mid-Review to be factored in the annual review of the EPs.
  • Share the final report of the Mid-Review and coordinate consultations to get the suggested changes to the EPs approved.
  • Document good practices and lessons learned in implementing the EPs.
  • Explore the inclusion of performance indicators related to the CCCs and EPs in the appraisal system, according and as relevant to the context (with DHR and OED).
  • Any other task agreed upon with the Section Chief.
To qualify as an advocate for every child you will have…
  • Advanced university degree (Master’s or higher) in one of the following fields: International Relations, Public Administration/Public Policy, Humanitarian Affairs, Development, Social Sciences, or related technical field.
  • A first-level university degree with a relevant combination of academic qualifications and an additional two (2) years of professional experience may be accepted in lieu of an advanced university degree.
  • A minimum of eight (5) years of progressively responsible professional work experience in humanitarian action is required. Experience in emergency preparedness and response is required. Complementary experience in international development is an advantage. Experience of work at national, regional and HQ level is an advantage. Experience in coordinating multi-stakeholder processes. Prior work experience with UNICEF.
  • Fluency in both written and spoken English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is a strong asset.
Source: https://jobs.unicef.org/cw/en-us/job/568403

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