Emergency Supply Coordinator (F/M/X)

To fulfill its mission of assistance to victims of conflicts, epidemics or natural disasters, MSF-Switzerland has created an Emergency Pool, of which members are experienced individuals capable of evaluating a situation, opening, closing and coordinating emergency projects. The post of Emergency Supply Coordinator reports directly to the Emergency Coordinator and to the Emergency Cell (Operations Department at headquarters in Geneva).

The successful candidate is expected to:

• Work in all contexts set by the Emergency cell (Ecell)
• Have the flexibility to work in different positions (Supply, Log)
• Work in emergency contexts with regular cells

Duty Station

All countries where the emergency desk opens activities, which require an urgent response.

On call, as Emergency Supply Coordinator you should be available within 48 hours for rapid and short interventions. You will be part of a core group of medicals, para-medicals and support staff responsible for responding to:

• Epidemic outbreaks
• Nutritional crises
• Displaced populations and/or refugees’ camps
• Conflict contexts
• Natural disasters
• Exploratory missions
• Short gaps filling in the field on regular missions
• Capacity building
• Assistance to the ECell at HQ in Geneva

Job Description (but not limited to)

Designing and guaranteeing the implementation of a responsive, agile and efficient supply chain that has the ability to meet the changing needs of medical operations.

• Development of Emergency response strategy for supply, including HR set-up, procurement strategy, storage strategy and simplified procedures.
• Analyzes and implementation of an adequate HR setups, at capital & projects levels
• Responsible for defining, implementing, and revising the supply strategy aligned with MSF’s operation and protocols.
• Accountable for the implementation of Supply Chain processes and tools within the mission.
• Monitoring efficient implementation of overall supply procedures and proposing adjustments when needed.
• Ensure the items quality all along the chain by maintaining GDP and GSP.
• Anticipating and mitigating risks in the supply chain.
• Performing regular assessments of the supply chain, including field visits, and making necessary adjustments.
• Develop a networking with the authorities in the countries of intervention.
• Representing MSF in meetings with authorities and NGOs.
• Validating the use of supply-related third parties and
• Acting as a focal point for intersection Supply projects and participating in the drafting/revision of MoU/SLA for the mission.
• In missions where other Cells or OCs are already present ensure a smooth communication and define clear processes to work together.
• Ensuring proper application of HR policies and associated processes.
• Report on Supply chain activities to the mission (Coordo and Project), the Cell and other partners (e.g. MSF Log)
• Managing communication within the mission and with external stakeholders.
• Overall responsibility for the quality and accuracy of data linked to the supply chain and optimization of mission supply chain guidelines and SOPs.