Emergency Supply Coordinator (F/M/X)

Job Description (but not limited to)

Designing and guaranteeing the implementation of a responsive, agile and efficient supply chain that has the ability to meet the changing needs of medical operations.

• Development of Emergency response strategy for supply, including HR set-up, procurement strategy, storage strategy and simplified procedures.
• Analyzes and implementation of an adequate HR setups, at capital & projects levels
• Responsible for defining, implementing, and revising the supply strategy aligned with MSF’s operation and protocols.
• Accountable for the implementation of Supply Chain processes and tools within the mission.
• Monitoring efficient implementation of overall supply procedures and proposing adjustments when needed.
• Ensure the items quality all along the chain by maintaining GDP and GSP.
• Anticipating and mitigating risks in the supply chain.
• Performing regular assessments of the supply chain, including field visits, and making necessary adjustments.
• Develop a networking with the authorities in the countries of intervention.
• Representing MSF in meetings with authorities and NGOs.
• Validating the use of supply-related third parties and
• Acting as a focal point for intersection Supply projects and participating in the drafting/revision of MoU/SLA for the mission.
• In missions where other Cells or OCs are already present ensure a smooth communication and define clear processes to work together.
• Ensuring proper application of HR policies and associated processes.
• Report on Supply chain activities to the mission (Coordo and Project), the Cell and other partners (e.g. MSF Log)
• Managing communication within the mission and with external stakeholders.
• Overall responsibility for the quality and accuracy of data linked to the supply chain and optimization of mission supply chain guidelines and SOPs.

Your Profile

Required:

• Minimum 6 months experience in a Supply/Logistic position in an emergency context with MSF
• 12 months of field experience with MSF in a Supply role
• Good technical knowledge on MSF articles with the ability to understand and identify items based on the MSF standard description and codification.
• Ability to find on the local market alternative articles corresponding to the MSF standards.
• International transport knowledge or experience (incoterms, import, transit & export procedures).
• Local transport experience (truck checking, loading, break of loading…) and flows management.
• Knowledge of perishable stock management (drugs, food…).
• Comfortable with customs procedures.
• Mastering of the MSF supply chain, process/procedures (emergency & regular) with tools linked.
• Proven skills in negotiation, diplomatic, and decision-making skills.
• Proven capacity for coordination and organization.
• Ability to recruit, train/coach, manage national staff and field logisticians on supply processes.
• Capacity to work in a volatile, insecure context and deal with stress and workload.
• Ability to work well as part of a multi-cultural and multi-disciplinary team; flexibility.
• Fluency in both French and English is essential.

Desirable:

• Other languages represent an advantage: Arabic, Spanish, Portuguese