EMIS Project Manager

Organization

iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Background

Registered in Iraq since 2011 with a presence in Erbil and Baghdad, iMMAP Inc. is implementing a project partnership with UNESCO aiming at operating, maintaining, training, and further developing the Education Management Information System (EMIS) for the Ministry of Education in Federal Iraq.

Description of Duties

The project Manager, based in Erbil with frequent travel to Baghdad (up to 50%) under the supervision of Country Representative Iraq, will serve as the main focal point for the supervision of project activities, ensuring quality standards are met and the timeline is respected. The project manager will provide technical leadership to the maintenance, operation, and development of the EMIS and related documentation and oversee the project work, monitoring, and evaluation framework. A key role of the Project Manager will be to coordinate and engage with the donor and the Ministry of Education throughout the project implementation. The project manager will capture lessons learned and best practices to produce knowledge materials to support learning and advancement.

Coordination & Representation

• Develop strong working relations with the ministry of education in Federal Iraq, KRG and with the iMMAP Inc. Donor.
• Represent iMMAP Inc. with the ministry of education, other government stake holders, INGOs, UN etc for the implementation of the education project.
• Ensure close collaboration with iMMAP Inc. program staff, support team and HQ.

Project Management

• Oversee the overall implementation of the education project ensuring the project objectives are met within the required time frame and budget.
• Ensure close collaboration with stakeholders to define clear, measurable objectives and outcomes for the project.
• Develop an implementation strategy which is appropriate to the education project, the country context and strategy.
• Plan the mobilization of resources for the implementation of program activities. Create detailed project plans that outline milestones, deliverables, timelines, resources, and budgets.
• Proactively inform iMMAP Inc. Country Representative of identified opportunities, risks and risk mitigation relevant to the program planning and implementation.
• Maintain an overview of the national and regional context with a view to the strategic development of the project both in the current identified sites and potential of future program extension and expansion.
• Support programme implementation as needed, including developing assessments, baselines, budgets, monitoring and evaluation systems, field visits to verify data, reporting and close-out.
• Ensure consistent follow-up and review of the project budget in collaboration with the Finance Co and CR. Monitor and manage project expenses to ensure the project stays within budget.
• Ensure that necessary human, financial, and material resources are available for the smooth running and successful completion of the project.

Team Management

• Ensure timely recruitment of project staff in accordance with iMMAP Inc. and Donor guidelines.
• Through a consultative leadership style and a transparent and supportive communication structure, develop and build an effective project team.
• Ensure that staff receive appropriate and adequate training by providing coaching. Define the roles and responsibilities of the team.
• Follow team’s performance through performance reviews on regular basis, defining individual action plans, provide support and guidance.

Reporting and Communication

• Ensure complete and timely reporting of activities to iMMAP Inc. HQ, donor, and implementation partners.
• Assist iMMAP Inc. HQ with forward strategic planning, monitoring and evaluation

Requirements

Education

• An advanced university degree (Master’s degree) or equivalent experience in the fields of information management, project management;
• Fluency in English is mandatory.
• Fluency in Arabic is an asset.

Experience

• At least 5 years of relevant work experience and a background in non-profit, internationally-focused organizations;
• Previous experience in Iraq.
• Experience in humanitarian, crisis recovery, and resilience aspects is highly desirable;
• Experience in informaiton management, knowledge of software development, and digitization is desirable.
• Progressively responsible experience in designing needs assessments, data management, mapping and visualization, coaching, and training/capacity-building.

Soft skills

• Communication: Speaks and writes clearly and effectively; listens to others, exhibits interest in having two-way communication; tailors language, tone, style, and format to match audience; demonstrates openness in sharing information and keeping people informed;
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; is willing to learn from others;
• Planning & Organising: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them with appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; meets timeline for delivery of products or services to the client;
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows a willingness to learn new technology.
• Representation: Where appropriate, represent the iMMAP in various fora. Maintain effective and positive contacts with the national and local government officials, international non-governmental organizations (NGOs), and donor agency officials, when required.
• Ability to understand and adapt to complex and dynamic situations;
• Ability to work under pressure;
• Takes initiatives, manage own use of time, and is self-motivating;
• Proven ability to work in teams;
• Flexible and creative.

iMMAP may end this recruitment before its closing date.

Contract starting date: 1st January 2025

Contract duration: 12 months

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.

iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP is an Equal Opportunity Employer regardless of background.