Engineer (Facility Management) P3 – Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Are you an Engineer (Facility Management) interested in further developing your professional experience while contributing to ending global
hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving &
changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

21 May, 2024 (11:59 PM, Rome time).

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, humanitarian agency fighting hunger worldwide. The mission of
WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest
and most vulnerable, particularly women and children, can access the nutritious food they need.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams,
selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and
working with partners to save and change the lives of those WFP serves

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other
• programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with
• passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement)

ABOUT MANAGEMENT SERVICES DIVISION AT WFP

These jobs are found in Headquarters (HQ). Job holders report to the Head, Facilities Management Services or a designate of the Director of WFP’s Management Services Division (MSD).

WFP’s dedicated Infrastructure and Facilities Management Branch (MSDI) is responsible for delivering an inspiring and highly efficient work environment to create a supportive and sustainable workspace for all our colleagues to deliver WFP’s mandate. Our team focuses on creating, maintaining, and enhancing the WFP working environment in line with the organisation’s objectives of cost excellence, environmental sustainability, and staff wellness. 

MSDI includes units responsible for audio video, events & meeting rooms, maintenance, space planning, cleaning, porter services, asset management, energy efficiency, environmental sustainability, engineering, and construction and renovation of premises.
 

THE ROLE

To oversee the implementation and management of efficient building management services and engineering team in HQ, ensuring optimal maintenance, operation, and optimization of organizational facilities.

KEY ACCOUNTABILITIES (not all-inclusive)

1.    Provide technical advice and support on the implementation of WFP policies, standards, norms and practices including procurement procedures related to construction activities and engineering services to ensure that outputs meet the established quality standards and are compliant with wider WFP policies, procedures, guidelines and operations including monitoring, documentation, training, risk management and stakeholder engagement.
2.    Provide engineering and project management services, apply best practices, standards and innovative technologies, incorporating country-specific technical requirements that comply with WFP standards and processes.
3.    Oversee the day-to-day operation and maintenance of all major mechanical, plumbing and electrical installations to ensure efficient functioning of facilities.
4.    Apply engineering principles to diagnose and address issues related to mechanical, plumbing and electrical installations and engage in technical discussion with relevant specialised contractors.
5.    Manage and conduct analysis of project proposals to ensure business case and technical feasibility and that project objectives are attainable within prescribed resources.
6.    Contribute to the analysis of civil works project proposals to facilitate informed decision-making regarding the technical feasibility of projects and consistency of information presented to stakeholders.
7.    Prepare tender specifications for the procurement of goods and services necessary for operating, maintaining, and conducting multiservice activities for the HQ site and its systems.
8.    Develop procedures for preventive and regular maintenance of all site equipment and fittings.

9.    Contribute to preparedness actions, providing technical recommendations and guidance. Monitor the management of risks to ensure compliance to fire and industrial safety standards.
10.    Monitor energy consumption and recommend measures to achieve energy savings and improved efficiencies.
11.    Ensure that both ordinary and extra ordinary maintenance tasks for all major installations in the Headquarters (HQ) buildings are executed promptly, overseeing the work of specialized contractors and/or internal staff.
12.    Manage the Audio/Video and Handymen units to ensure efficient execution of related service provision contracts and support field operations by managing and leading the electrical safety assessment roving team in line with established guidelines.
13.    Conduct engineering site assessments of WFP facilities and develop remedial plans to ensure suitability to operational purposes, safety, and efficiency of structures and equipment in line with WFP policies, criteria and standards.
14.    Provide technical guidance that support a successful construction procurement process and build the capacity of engineering teams to facilitate the continued development and high performance.
15.    Establish and maintain partnerships with both internal and external stakeholders to effectively meet their expectations and needs including MSDI, MSD, other HQ divisions, Country Offices, Regional Bureaux, external contractors and Italian utility suppliers.
16.    Contribute to preparedness actions, providing technical evidence-based recommendations for senior staff on measures to improve the suitability of WFP facilities for operational purposes ensuring safety and efficiency of structures and equipment. 
17.    Other as required.
 

QUALIFICATIONS & KEY REQUIREMENTS

Education: 

You have:

• Advanced University degree in Facilities Management, Mechanical Engineering or related Engineering discipline, or First University degree (recognized by https://www.whed.net/home.php) with additional years or experience and/or advanced training/courses.
• Accreditation to “Professional Engineer” or “Chartered Engineer” status, or recognized equivalent by an appropriate national or international regulatory authority is desirable.

Experience:    

You have:

• Minimum five (5) years of relevant post-university experience in maintenance of large office buildings (more than 20,000 sqm).
• Knowledge of AUTOCAD is required

Language:

You have:

• Fluency (level C) in English and Italian languages.
• Ability to communicate and understand technical documents in Italian is required. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).
   

MORE ABOUT YOU

• Successful management of inclusive and safe working environment.
• Proven ability to actively contribute to budget preparation and cost control measures.
• Willingness and ability to travel to field locations and prepared to be deployed to support emergencies if needed 
• Excellent hands on technical and problem-solving skills;
• Effective communication and negotiating skills;
• Project Management Skills;
• Knowledge of Italian regulatory framework, laws/ procedures related to field of operations
• Business proficiency in a diverse set of computer software such as MS Word, MS Excel, MS, PowerPoint, AutoCAD, MS Visio;
• Knowledge of integrated Facility Management systems, desirable (including relevant building facilities management qualifications).
• Knowledge of green building practices, desirable.
• Experience and/or training utilising computers, including word processing, spreadsheet and other standard software packages and systems;
• Proven experience in addressing and resolving situations related to health or safety measures;
• Proven ability to establish priorities and to plan, coordinate and monitor contractors;
• Proven ability to supervise, monitor, train, and coach staff;
• Previous experience working effectively in an international environment;
• Confidence when required to adapt to changing priorities;

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behaviour that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

TERMS AND CONDITIONS

• Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational. The selected candidate will be employed on a fixed-term contract with a probationary period of one year. This position is open to both internal and external candidates.​
• WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel, visa and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance. For more information, visit https://icsc.un.org/.
• The selected candidate will be required to relocate to Italy, Rome which is a family duty station to take up this assignment.
• Please note that internally, the position will be referred to as “Engineer P3”

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.
Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily
copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service