ESOL (English for Speakers of Other Languages) Admin Assistant (Part-time)

ICN Job Description and Person Specification – ESOL (English for Speakers of Other Languages) Admin Assistant (Part-time)

Contracted Weekly Hours:              7.5 hours per week

Contract type:                                    Permanent

Salary:                                          £11.44 an hour

Annual Leave:                                     5 weeks annual leave plus 8 bank holidays pro rata

Location:                                             ICN’s office in Bournemouth

Start date:                                           As soon as possible after 18th March 2024

International Care Network (ICN) is a Christian charity whose aim is to help to rebuild the lives of asylum seekers and vulnerable migrants. We are looking for an efficient admin assistant to support with administration of the ESOL work.

Responsibilities:

• To schedule and conduct initial language assessments for new learners.
• To make phone calls/write emails to students regarding attendance and other queries.
• To order/source resources for classrooms.
• To contact venues regarding bookings of classrooms.
• To create invoices for learners.
• To maintain and file registers for classes.
• To keep resource books in order and help collate an online resource library.
• To design flyers, posters and timetables to promote classes.
• To write letters of attendance and certificates for learners.
• To do any relevant ESOL administrative work given by the ESOL Manager.

Person Specification:

      Knowledge, skills and experience:

• To maintain clear professional boundaries in all beneficiary, stake holder, public and staff relationships.
• Good written and verbal communication skills.
• Good time management.
• Able to relate to people of other cultures and faiths, or none.
• Experience in and knowledge of ESOL.
• Ideally be qualified as an ESOL teacher.
• Experience of relating to and communicating with people for whom English is not their first language.
• Proficiency in Microsoft Office Suite.
• Experience in general administrative tasks.
• Transparent and actively open in all matters.
• Positive and accountable in all matters.
• A good steward of ICN time.
• Confident to use initiative.

ICN recruit people of all faiths and none but members of staff are required to be sympathetic to the Christian values and ethos of the organisation. Please see the ‘Our Story’ section of our website for more information (https://www.icn.org.uk/about-us/our-story/). Caroline Greaves (ESOL Manager) warmly welcomes any questions or discussion about this or any aspect of the JD. She can be contacted on 01202 589395 Mon (9.30-2.30), Tues (9.30-5), Wed (9-2.30) and Thurs (9.30-2.30).

     Accountability:

     To the ESOL Manager

     Benefits:

     A degree of flexibility with contracted hours.

     Staff welfare opportunities including socials.

     Training opportunities relevant to role.

To apply for this role please send your C.V. (including two people we can contact for a reference) and a covering letter outlining why you are suitable for this position in an e mail to c.greaves@icn.org.uk by end of play Friday 8th March 2024.