Event Coordinator – Community Outreach & Environmental Education Specialist 4 – Perm – *14496-23

FULL-TIME/PERMANENT
EVENT COORDINATOR
COMMUNITY OUTREACH & ENVIRONMENTAL EDUCATON SPECIALIST 4

Director’s Office – Communications & Public Engagement
Olympia, Washington – Thurston County

This position may be eligible for telework.  The default assigned work location of all WDFW positions – both on-site and telework-eligible positions – are within the State of Washington.   Frequency of onsite work will vary based on business and operational needs.

Are you experienced in organizing different types of outreach events for stakeholders and the community?

In this role, you will organize participation, conduct stakeholder research, and manage logistics for sports/trade shows, community events/festivals, public meetings, and other events across the state.

Picture yourself developing presentations and supporting materials for community outreach activities.

You thrive on building collaboration and teamwork, working closely with program and regional staff to ensure all materials are ordered and organized for each event.

You are excited to attend sports shows, trade shows, outdoor industry events, and other meetings and gatherings to set up booths and distribute information about the Department and its mission.

Duties

Here is some of what you will be doing:

Event Coordination & Outreach Support: 

• Identify key audiences for WDFW outreach efforts and help manage the Department’s public engagement tracker.
• Analyze needs and opportunities to expand WDFW outreach activities and participate in planning and executing the team’s outreach and communication activities to support WDFW’s 25-Year Strategic Plan.
• Coordinate events by engaging with the Department’s programs and regions to facilitate participation in sports shows and other community events.
• Facilitate internal and external requests for event staffing and support.

Administrative Support: 

• In collaboration with team, identify needs for outreach materials and coordinate with Contracts and Fiscal staff to make purchases on behalf of Communications and Public Engagement using Department Purchasing card.
• Maintain outreach supplies inventory app on SharePoint to support Department staff in getting resources for events.
• Facilitate live events via Microsoft Teams or Zoom.
• Manage Public Engagement SharePoint page.

Social Media & Multimedia Coordination:

• Contribute to monthly Weekender newsletter for anglers, hunters, and wildlife enthusiasts. Use newsletter content to develop social media posts.
• Promote events and public engagement opportunities on WDFW social media platforms.
• Create content highlighting WDFW staff at outreach and public engagement event.

WORKING CONDITIONS:

• Work Setting, including hazards:
  • Fast-paced, deadline-oriented job.
  • Some outdoors activity required, which includes walking and standing/sitting outdoors on uneven surfaces.
  • May require some bending and minimal lifting (up to 20 pounds) occasionally.
• Schedule:
  • 8:00 AM to 5:00 PM.
  • Some weekend and evening work is required.
  • Telework options may be available – minimum of 20% in-person work is required.
• Travel Requirements:
  • Occasional in- and out-of-state travel is required.
  • Overnight travel required.
• Tools and Equipment:
  • Standard office equipment.
• Customer Interactions:
  • WDFW staff, stakeholders, event staff, vendors, general public, and community partners.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in public relations, communications, marketing, public administration, natural resources, or related field.

And

• Minimum of three years of professional or volunteer experience in community outreach, project or event management, communications, or closely related field.

License:

• Valid driver’s license or ability to travel.

Skills, and Abilities:

• Excellent verbal and written communication skills.
• Ability to lead and work in multi-disciplinary teams.
• Proficiency in project management.
• Strong time management and prioritization skills
• Experience working independently and interacting with the public without direct supervision.
• Proficient in the use of standard office equipment, including a computer and office telephone system, and all Microsoft Office software programs.

 PREFERRED QUALIFICATIONS:
 
In addition to the required qualifications above, our ideal applicant will also have some or all of the following:

• Understanding of the operation of Washington state government and experience working with state agencies and local governments.
• Familiarity with natural resource and outdoor recreation issues in Washington state.
• Multilingual language capabilities.
• Experience with video, photography, and multimedia editing programs.
• Experience creating accessible content for people with disabilities.
• Experience planning and hosting in-person and virtual events.

Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification. 

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable/listed on your application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

IMPORTANT NOTE: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION – WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter to [email protected].
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at [email protected].  
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers.

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email [email protected] , or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected].

cw

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