Event Specialist

Anesthesia

Full Time

76208BR

Job Summary

Are you looking for an organization that is passionate about innovation, inclusivity and leadership! As the UCSF Department of Anesthesia Event Specialist you will make a meaningful impact producing experiences for our department and community that are both engaging for our participants and move us toward our goal to be the leading academic anesthesia department worldwide.

What you’ll do: organize and produce conferences, social and business events, meetings, and other functions of small/medium/large size for the UCSF Department of Anesthesia and Perioperative Care at its various campus location as well as external venues across San Francisco.

Why join us? You’ll play an essential role in helping the department reach our mission to provide outstanding, state of the art healthcare that is equitable and inclusive.

About you: you are self-motivated, detail oriented, thrives in a fast-paced, team-focused environment where customer service is highly valued, and is scalable to the growing demands of the business. The specialist possesses critical thinking, creative problem-solving, and business development skills. This position communicates with all levels of leadership of the department and with internal and external UCSF stakeholders and requires excellent communication skills.

Join our team to experience a meaningful and welcoming work environment, extremely competitive benefits, and great growth opportunities; we are excited to meet you!

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Anesthesia and Perioperative Care at UCSF provides outstanding patient care, promotes cutting-edge basic and clinical science research, and educates the next generation of health care providers while focusing on increasing diversity, equity, and inclusion across the organization.

The Department of Anesthesia and Perioperative Care ranks as one of the largest departments in the School of Medicine with an annual budget of $145 million. The two largest components of the annual budget are Professional Fee Income and Extramural Funds, representing 90.4% or $132 million (including ZSFG professional fees and 6.9% or $10.1 million of the annual budget respectively. Currently, the department has over 298 Faculty members, 27 Staff Physicians, 205 Staff Employees, 6 Fellows, 90 Residents, 12 Non-Faculty Academics, 11 Post Docs, 68 CRNAs and 5 Nurse Practitioners at ZSFG.

In addition to the Moffitt-Long Hospital, very active units of the department exist at the Zuckerberg San Francisco General Hospital and Trauma Center (inpatient and outpatient, including a very active trauma service), San Francisco Veterans Affairs Medical Center (inpatient and outpatient), Mt. Zion Medical Center (outpatient, including 23 hour stays and the Pain Management Center), Benioff Children’s Hospital Oakland, the UCSF Orthopedic Institute and the Benioff Children’s, Betty Irene Moore Women’s and Bakar Cancer (NIH-designated Cancer Center) Hospitals in the Mission Bay neighborhood.

The Department now has essential roles in patient care outside of the operating rooms, with active participation in Ambulatory Care, Acute and Chronic Pain, and in the Preoperative Clinic. Over the department’s fifty-plus years of existence, the department has been at the heart of modern anesthesia’s explosive growth, and to this day continues to have an enormous impact on surgical practice and the management of pain. The department’s research, education, and clinical care quickly earned and have maintained reputations that are the equal or better of any institution in the world. Individual members of our faculty have had a major influence on our specialty both nationally and internationally, including NIH study sections, NIH funding, FDA and Editorial Boards. Research activities within this department are integrated with and inform clinical practice. For many years, ours has been among the top departments for NIH research funding in anesthesia in the United States.

Required Qualifications

• Bachelors’ degree in related area and / or equivalent experience / training.
• Minimum 3 years of progressive responsibility in managing/overseeing events
• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
• Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management’s attention.
• Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.

Preferred Qualifications

• Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
• Ability to effectively work with invited guests, donors, government officials and university VIPs.
• Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
• Knowledge and skill to set and monitor work standards and protocols.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

006292 EVENTS SPEC 3

Job Category

Administrative Support, Marketing / Communications, Support Services, Temporary Employment

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Location

Mission Bay (SF), Parnassus Heights (SF)

Additional Shift Details

Monday – Friday; 8AM – 5PM; variable during event days; hybrid