Event Specialist, Office of Special Events

The Program Administrative Specialist for the Office of Special
Events plays an integral role in the planning and execution of high
level events. This individual will independently manage event
designated elements including: crafting and submitting Request for
Proposal (RFP) to vendors, collecting, reviewing and negotiating
contracts, arranging site visits, vendor correspondence, and
menu/décor research and selection. The individual will be onsite
for designated events and corresponds with alumni donors, campus
partners, and vendors.   In addition, the Program
Administrative Specialist duties will include determining event
objectives, managing event budgets, vendor selection and
negotiation, programming, marketing collateral, on-site management,
event follow up, and evaluation. The position works collaboratively
with high-level staff and donors to develop plans and takes
responsibility for results of events and ensures each event is
tailored toward the overall goals of the department. The incumbent
will also manage event registrations using event management
software and event follow up.   This individual will be
involved in communication within the department, across campus, and
with external constituents. This will include the role of liaison
and resource for alumni, donors, campus partners, and vendors; via
meetings, calls, voicemails, and emails. The Program Administrative
Specialist will support scheduling, general correspondence, and
maintaining overall office operations.   The Specialist must
have the availability to work evenings and weekends throughout the
year. Local and campus travel 5% of the time. This position may be
physically demanding at times; must be able to lift 40 lbs.