Events Administrator Associate- Director of Events

Hiring Department: Office of the Vice
Chancellor for Advancement

Location:  815 W Van Buren, Chicago, IL
60607

 Requisition ID: 1020848

Posting Close Date: 1/16/2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research
universities, a Carnegie RU/VH research institution, and the
largest university in Chicago. UIC serves over 34,000 students,
comprising one of the most diverse student bodies in the nation and
is designated as a Minority Serving Institution (MSI), an Asian
American and Native American Pacific Islander Serving Institution
(AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16
colleges, UIC produces nationally and internationally recognized
multidisciplinary academic programs in concert with civic,
corporate and community partners worldwide, including a full
complement of health sciences colleges. By emphasizing cutting-edge
and transformational research along with a commitment to the
success of all students, UIC embodies the dynamic, vibrant and
engaged urban university. Recent “Best Colleges” rankings published
by U.S. News & World Report, found UIC climbed up in its
rankings among top public schools in the nation and among all
national universities. UIC has nearly 260,000 alumni and is one of
the largest employers in the city of Chicago.

Description:

UIC is seeking a Events Administrator Associate
(Director of Events) to join our Vice Chancellor for
Advancement team.  This role will be reporting to the
Assistant Vice Chancellor for Alumni and Donor Engagement, the
Director of Events must be an energetic, positive,
detail-orientated, articulate, self-starter whose primary
responsibility is the development and management of alumni and
donor events for the Office of the Vice Chancellor of Advancement
(OVCA). The Director of Events oversees, executes and delivers a
high level of excellence for campus wide, regional and unit-based
alumni and donor events and functions. As a key partner on the
central team, the Director of Events is charged with planning,
collaborating and managing outstanding special events to ensure
alumni and donor engagement strategies are achieved through event
participation. As Chicago’s largest and most diverse university,
UIC is comprised of alumni and donors from a variety of racial,
ethnic, and class backgrounds, gender identities, sexual
orientations, and abilities.

Duties & Responsibilities:

• In collaboration with the appropriate advancement colleagues,
  direct strategic project planning, creative direction, logistical
  support, customer service, and execution of all approved
  advancement events.
• Organize and facilitate planning meetings to determine event
  objectives and expected outcomes and develop event project plans,
  concepts, themes, and strategies with the appropriate advancement
  partners.
• Create and deliver reporting for each event to assess progress
  to goals and measures of success.
• Manage the annual budget for all alumni or donor events. Draft
  overall budget and expense projections for approval; monitor costs
  to control expenses once approved.
• Create an event planning timeline for all production and
  administrative tasks and oversee its implementation and use.
• Create and manage event registration (cvent) and invitation
  process (print and online), ensuring a seamless user
  experience.
• Ensure the efficient tracking of event participation in the TED
  (CRM system).
• Ensure all events and activities reflect a consistent image of
  UIC and deliver a high-level and quality constituent
  experience.
• Ensure all events are accessible and inclusive, benefitting all
  participants.
• Build and cultivate effective working relationships with
  external vendors and cross-campus partners.
• Oversee all vendor services and negotiate costs for décor,
  lighting, florals, transportation, security, etc. Identify
  operational efficiencies and ways to streamline expenses.
• Manage a team of professionals that strategically coordinates
  efforts to execute excellent events.
• Establish an annual calendar of all advancement events.
• Represents UIC, OVCA and the Alumni Association at meetings and
  other University functions as necessary.
• Utilize the constituent database to track event engagement and
  define measurements for success.
• Perform other related duties as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree in Hospitality, Marketing, Public Relations,
   Communications, Business Administration, Student Affairs, or a
   closely related field.
2. One (1) year (12 months) of professional work experience in
   Events Planning, Conference Management, Public Relations,
   Communications, Marketing, or any other related field.
3. Demonstrated experience in professional event planning

Preferred Qualifications:

• Management experience.
• Exhibited ability to interact comfortably, tactfully, and
  effectively with alumni, donors, volunteers, internal
  constituencies and to work with high-profile individuals.
• Experience in project management and management of complex
  teams.
• Excellent oral and written communication and interpersonal
  relations skills.
• Demonstrated ability to work collaboratively in a dynamic
  team-based organization.

TO APPLY, PLEASE GO DIRECTLY TO THE UIC JOB
BOARD:  https://uic.csod.com/ux/ats/careersite/1/home/requisition/7380?c=uic
. FOR FULLEST CONSIDERATION PLEASE APPLY BY
JANUARY 16, 2024.  RESUME AND
COVER LETTER REQUIRED. Compensation is competitive and
commensurate with experience.  UIC also offers a comprehensive
benefits package. Positions will remain open until filled.

All full time benefits eligible positions include a
comprehensive benefits package which include; Health, Dental,
Vision, Life, Disability & AD&D insurance, a defined
benefit pension plan as well as paid leave which includes;
Vacation, Holiday and Sick.  In addition, we offer tuition
waivers for employees and dependents.  Click for a complete
list of benefits at: https://www.hr.uillinois.edu/benefits.

As an EOE/AA employer, the University of Illinois encourages
applications from individuals regardless of an applicant’s race,
color, religion, sex, gender identity, sexual orientation, national
origin, and Veteran or disability status.

The University of Illinois may conduct background checks on
all job candidates upon acceptance of a contingent offer.
Background checks will be performed in compliance with the Fair
Credit Reporting Act.

The University of Illinois System requires candidates
selected for hire to disclose any documented finding of sexual
misconduct or sexual harassment and to authorize inquiries to
current and former employers regarding findings of sexual
misconduct or sexual harassment. For more information,
visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899.

University of Illinois faculty, staff and students are
required to be fully vaccinated against COVID-19. If you are not
able to receive the vaccine for medical or religious reasons, you
may seek approval for an exemption in accordance with applicable
University processes.

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