Events and Outreach Coordinator

• Oversee the scheduling and production of all Smith Institute events (i.e. lectures, receptions, workshops, conferences, summer programs), and take responsibility for ensuring they run smoothly, effectively and in a financial responsible manner, coordinating with other departmental heads as necessary.
• Manage all assigned meeting/event details including set-up, A/V needs, guest and attendee logistics, security, sustainability, and health protocols;
• Negotiate and contract with campus constituents and outside vendors for a variety of goods, services, space, equipment, etc.
• Operate as point person for potential Humanomics students regarding program inquiries and admissions;
• Attend career fair, information session, and outreach events to disseminate information on the SI, its major and minor;
• Represent the Smith Institute, its major and minor, in other departmental forums that affect Smith Institute in the areas of admissions, college fairs, information session, and outreach events;
• Develop the scope of events, creating project timelines, producing communications materials, event briefings, and timely reports;
• Update Smith Institute shared calendar with meetings, events, & Affiliate visitor dates;
• Coordinate and manage department and committee meetings that include agenda preparation, briefing materials, meeting materials, minutes, speakers, committee reports, capturing and tracking RSVPs, and venue selection;
• Provide summaries of Institute activities for reports;
• Track and record spending on activities.
• Offer general support for the Smith Institute

Marketing and Web services

• Collaborate with Strategic Marketing & Communications to develop marketing plan for Humanomics program and oversee development of marketing materials;
• Provide updates for course catalog, website, and promotional brochures;
• Administer social media accounts for the Institute; Collaborate with Chapman Social Media services;
• Generate content for social media and website by capturing faculty and students academic accomplishments;
• Update Chapman website and faculty pages as needed.

• Bachelor’s degree or equivalent experience; Excellent written & oral communications skills with extreme attention to detail;
• Proven ability to handle simultaneous deadlines, communicate effectively and maintain a positive composure;
• Strong interpersonal skills to interact with diverse constituents at all levels;
• Proven ability to multi-task in a fast-paced environment; Ability to show self-initiative;
• Ability to work as a team member;
• Ability to demonstrate tact and diplomacy, maintain confidentiality and follow FERPA regulations;
• Experience in event management; Strong knowledge of Microsoft Office Suite.